Department of Higher Education Tender by Visva-bharati Santiniketan (GEM/2025/B/6120164)
Convertible laptop,laptop bag,warranty,delivery,installation
Tender Timeline
Tender Title: Convertible Laptop
Tender Reference Number: GEM/2025/B/6120164
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The objective of this tender is to procure convertible laptops, laptop bags, related warranties, installation services, and delivery for educational institutions under the jurisdiction of the Department of Higher Education. The successful bidder will provide a comprehensive solution that includes not only the hardware but also the necessary supports such as training and maintenance to ensure the effective utilization of the devices in educational settings.
Scope of Work and Objectives
The scope of work encompasses the supply of five convertible laptops, along with high-quality laptop bags designed to protect the devices, warranty coverage, and complete delivery and installation services. This tender aims to enhance the learning experience by equipping institutions with modern technology, thereby improving educational outcomes.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility requirements. Entities should be registered businesses with a proven track record in the supply of IT equipment and should demonstrate experience in delivering similar projects. Compliance with applicable legal and regulatory frameworks is mandatory.
Technical Requirements
Bidders must offer laptops that meet the following technical specifications:
- Convertible form factor
- Minimum specifications that ensure high performance for educational software
- Compatibility with required operating systems
- Robust build suited for educational environments
Financial Requirements
Bidders are required to present a detailed financial proposal that includes pricing breakdowns, taxes, delivery charges, and any additional fees. Payment terms will be discussed during the evaluation phase and must be competitive and transparent.
Document Submission Details
All necessary documentation including technical proposals, financial estimates, and company credentials must be submitted electronically via the designated portal. Bidders are advised to adhere to the specified formats and requirements for document submission to avoid disqualification.
Special Provisions
This tender may include special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to foster entrepreneurship and innovation within the procurement process.
Evaluation Process
The evaluation process will assess bids based on technical capabilities, financial proposals, and compliance with the requirements outlined in the tender documentation. A thorough scoring system will streamline the selection of the most effective and cost-efficient solution.
Delivery Locations
The successful bidder will be expected to deliver the laptops and related items to specified educational institutions as outlined by the Department of Higher Education. Clear delivery timelines should be indicated within the proposal.
Contact Information
For additional inquiries or clarifications regarding the tender, bidders are encouraged to reach out to the designated contact representative within the Department of Higher Education.
It is essential to provide complete and precise submissions to ensure eligibility and further consideration in this competitive bidding process. The Department of Higher Education looks forward to reviewing innovative proposals that can significantly contribute to improving educational technologies within their institutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the specified products and services. Bidders must demonstrate prior experience in supplying educational technology and have a valid business registration. Compliance with legal and regulatory frameworks is essential for participation.
The technical specifications for the laptops require a convertible design with high-performance capabilities suitable for educational software. Bidders must also ensure that the laptops are compatible with the required operating systems and can withstand usage in educational environments.
Documents must be submitted electronically through the specified online portal. It is crucial to follow the prescribed formats, ensure all required documents including technical proposals and financial estimates are included, to enhance the likelihood of acceptance.
Bidders should propose clear payment terms in their financial submissions. These terms will be evaluated as part of the bid assessment process, and should include total pricing, any taxes, installation fees, and warranties related to the supplied products.
Yes, there are special provisions designed to support Micro, Small, and Medium Enterprises (MSEs). These benefits encourage competitiveness and innovation while enabling MSEs to actively participate and secure contracts under this tender process.
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