Tender Title: Augmented/Virtual Reality Solutions
Tender Reference Number: GEM/2025/B/6142837
Issuing Authority/Department: Department of Higher Education, Ministry of Education

The tender aims to procure advanced Augmented and Virtual Reality solutions to enhance educational experiences within institutions governed by the Department of Higher Education. The objective is to integrate immersive technological solutions that facilitate innovative teaching and learning methodologies, driving improved outcomes in education.

Scope of Work and Objectives:

The scope includes the delivery, installation, and support of AR/VR solutions, potentially involving software development and hardware procurement to create enriched learning environments. It is necessary for the bidders to demonstrate how their solutions can meet the educational needs of institutions by showcasing prototypes, engaging user experiences, and effective training programs for staff and students. Bidders should also present a roadmap for implementation to ensure a seamless transition to immersive educational tools.

Eligibility Criteria:

To participate in this tender, bidders must meet the following eligibility criteria:

• Must be a legally registered entity capable of providing AR/VR solutions.
• Proven experience in delivering similar projects within the education sector.
• Capability to provide complete technical support and maintain the deployed solutions.

Technical Requirements:

Bidders must submit details about their technical specifications including:

• Compatibility of hardware and software with existing educational infrastructures.
• Compliance with modern quality standards and benchmarks.
• Demonstrated ability to conduct user training and provide ongoing technical support.

Financial Requirements:

Bidders should provide a detailed financial proposal that outlines:

• Pricing models and breakdown of costs.
• Proof of prior financial stability through bank statements or audited financial reports.
• Any additional costs associated with maintenance, upgrades, and support.

Document Submission Details:

All documentation must be submitted electronically through the designated procurement portal. Submissions must include:

• Cover letter.
• Technical and financial proposals.
• Supporting documents that fulfill the eligibility criteria. It is critical that documents are submitted in accepted formats, typically PDF and Word, to ensure compliance with tender requirements.

Special Provisions:

This tender includes provisions to support Micro, Small, and Medium Enterprises (MSEs) by allowing for contract participation benefits. Startups are encouraged to engage within this tender as part of innovation policy implementations.

Evaluation Process:

The evaluation will be based on a two-pronged approach comprising technical and financial assessments. Technical bids will be reviewed for their alignment with the requirements, capabilities, and potential impact on the educational institutions. The financial proposal will be assessed ensuring that it reflects value for money within the specified quality parameters.

Delivery Locations:

Products and services must be deliverable to various educational institutions across the country. Specific locations will be provided once the contracts are finalized.

Contact Information:

For any clarifications regarding this tender, interested parties should reach out to the designated contact points available on the official procurement portal.