Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6117673)
AspenOne Software (PAC)
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Tender Title: AspenOne Software (PAC)
Reference Number: GEM/2025/B/6117673
Issuing Authority: Department of Higher Education, Ministry of Education
The AspenOne Software (PAC) tender aims to acquire essential software solutions for educational institutions to enhance administrative and academic processes. This initiative by the Department of Higher Education serves to improve the operational efficiency of universities and colleges through advanced software technology, overall assisting in achieving better educational outcomes.
Scope of Work and Objectives
The primary objective of this tender is to procure AspenOne Software (PAC), with an emphasis on strengthening the infrastructure of educational institutions. The scope involves not only the provision of the software but also the necessary support services including installation, training, and ongoing maintenance. This tender invites bids from competent bidders to ensure that educational institutions can leverage this software to optimize resource management and enhance learning environments.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with an established track record in providing software solutions, particularly in the education sector. Additionally, bidders should have the capability to deliver the software as per the outlined technical specifications, along with the ability to provide post-installation support.
Technical Requirements
Bidders must adhere to specific technical requirements including software compatibility with existing systems used by educational institutions. The software should feature robust functionalities, a user-friendly interface, and scalability to meet future needs. Potential bidders will need to demonstrate their capability to meet these technical standards in their submissions.
Financial Requirements
Bidders are required to provide financial documentation showcasing their ability to undertake the project. This includes details of previous contracts of similar nature, financial stability, and a proposal for pricing which must remain within budgetary allocations set forth by the Ministry of Education.
Document Submission Details
All documents must be submitted electronically via the designated bidding platform. Bidders are required to ensure that their submissions include all requested documentation such as eligibility proof, technical specifications, and financial records. Late submissions will not be considered, emphasizing the need to adhere strictly to submission guidelines and timelines.
Special Provisions
This tender has provisions favoring Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders qualifying under these categories may receive certain advantages in the selection process, thereby promoting inclusivity and supporting local businesses in participating in government initiatives.
Evaluation Process
The evaluation of bids will be conducted based on criteria including compliance with the technical specifications, financial stability, value for money, and track record in similar projects. A detailed scoring mechanism will be employed to ensure transparency and fairness in the selection process.
Delivery Locations
The software will be delivered to various educational institutions across the country as specified in the tender documentation. Bidders should account for logistics and any associated costs in their proposals.
Contact Information
For any queries regarding the tender, potential bidders are encouraged to reach out to the Department of Higher Education for clarification. It is vital that all communication remains formal and documented for record-keeping purposes.
In conclusion, the AspenOne Software (PAC) tender is a pivotal opportunity for skilled providers to support educational transformations across the nation through innovative software solutions. Bidders are urged to thoroughly review the eligibility criteria, technical requirements, and submission processes to ensure comprehensive and competitive proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the software development field, showcasing a minimum track record of completed projects similar in scope and complexity to this tender. Bidders must also possess the technical expertise and resources necessary to implement AspenOne Software effectively within educational institutions.
Bidders must provide relevant certificates that validate their registration status, financial stability, and previous experience in software solutions specifically in the education sector. A certificate of compliance with applicable local and national regulations may also be necessary to affirm credibility.
To participate, bidders need to register on the official bidding platform mandated by the Department of Higher Education. This process typically entails filling in necessary information about the company, submitting required documentation, and agreeing to the terms and conditions outlined for the tender.
Payment terms will typically be outlined in the final agreement post-selection. Commonly, successful bidders might expect an initial advance upon contract signing, followed by milestone payments based on project progress, and final payment upon satisfactory completion and installation of the software, subject to evaluation results.
Yes, there are specific provisions within this tender that support Micro, Small, and Medium Enterprises (MSEs) by providing them advantageous considerations in the evaluation process. This support is intended to encourage local competition, stimulate economic growth, and ensure that smaller entities have the opportunity to engage in government contracts.
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