Tender Title: Monthly Basis Cab & Taxi Hiring Services - Premium SUV
Reference Number: GEM/2025/B/6163527
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Monthly Basis Cab & Taxi Hiring Services tender aims to establish a reliable and efficient transportation solution for the Department of Higher Education. The objective of this tender is to procure services that can provide premium SUVs on a monthly basis while catering to both local and extended transportation needs. Bidders are invited to present their best proposals for the hiring of cab and taxi services with specific delivery requirements of 1500 km along with 320 hours of service monthly, operating 24/7.
Scope of Work and Objectives
The successful bidder will be responsible for supplying premium SUVs that meet the specified service levels. The scope includes:
- Providing vehicles that are well-maintained and equipped with necessary amenities.
- Ensuring availability for local travel as well as extended trips as necessitated by the department.
- Maintaining a high standard of customer service.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with a valid business license.
- Previous experience in providing similar services, preferably to government or educational institutions.
- Clearly stated operational capabilities to meet the tender's delivery requirements.
Technical Requirements
Bidders are expected to comply with the following technical specifications:
- Vehicles must be SUVs and must comply with local transport regulations.
- All vehicles should be equipped with GPS tracking devices.
- Detailed maintenance records of the vehicles to be provided.
Financial Requirements
The financial criteria include, but are not limited to:
- Submission of a comprehensive financial proposal and pricing structure.
- Evidence of financial stability and ability to handle the contract's financial obligations.
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
Document Submission Details
Bidders must submit the required documents through the designated online portal. These documents typically include:
- A completed bid form.
- Technical proposal, including vehicle specifications.
- Financial proposal.
- Proof of registration and eligibility.
Special Provisions
This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSMEs) as well as startups. Adequate provisions are in place to encourage these entities to participate, including:
- Relaxation of certain eligibility criteria.
- Additional points in evaluation for bids submitted by MSEs or startups.
Evaluation Process
The evaluation process for submissions will consider:
- Technical compliance with the tender requirements.
- Financial viability and competitive pricing structures.
- Previous performance and service quality records.
Delivery Locations
The service delivery is expected to cover various locations as instructed by the Department, primarily focusing on local educational institutions within the specified region.
Contact Information
For any inquiries regarding this tender, please reach out to the official contact provided in the tender documentation. Please ensure that all communications are addressed before the submission deadline.
In conclusion, this tender for Monthly Basis Cab & Taxi Hiring Services presents a significant opportunity for eligible bidders to deliver transportation services to the Department of Higher Education with an emphasis on efficiency, reliability, and service quality.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender encompass being a registered entity, maintaining prior experience in providing similar cab and taxi hiring services, particularly to governmental or educational sections. Bidders must demonstrate their capacity to fulfill the outlined requirements, ensuring they have adequate resources and infrastructure to meet the 24/7 operational demands.
To participate, bidders must furnish certain certificates, including a valid business license and operational permits for each vehicle proposed. Additionally, proof of compliance with local transport regulations to ensure all services meet the quality standards expected by the Department of Higher Education.
The accepted document formats typically include PDF for the submission of most required documents. However, bidders should carefully review the tender guidelines to determine if alternative formats are permissible before the submission deadline.
The technical specifications require that the vehicles be premium SUVs, maintained in excellent condition, with additional features like GPS tracking for operational transparency. Vehicles must comply with local quality standards and safety regulations to provide secure transportation services.
The evaluation and selection process considers both technical submissions and financial proposals. Points are awarded for compliance with the technical specifications, and competitive pricing plays a crucial role in the tender assessment. Preference may also be given to bids submitted by MSEs or startups, as indicated in the tender provisions.
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