SITC of AV Equipment to set up Studio Rooms

Professional Grade Video Conferencing USB camera,Desktop Computers,Wireless Keyboad with Mouse,Wear

Goods
Qty:196
EMD: ₹1.6 Lakh

Tender Timeline

Tender Issue
June 4, 2025 at 5:08 PM

Tender Title: SITC of AV Equipment to set up Studio Rooms

Tender Reference Number: 17520fbdd

Issuing Authority/Department: Department of Higher Education, Ministry of Education

The purpose of this tender is to solicit bids for the Supply, Installation, and Commissioning (SITC) of professional-grade Audio-Visual (AV) equipment aimed at enhancing the infrastructure of studio rooms within educational institutions. The scope encompasses a wide array of equipment, and the objective is to ensure a fully operational and integrated AV setup. The successful bidder will be responsible for the end-to-end process, from installation to testing, ensuring compliance with all specified technical and financial requirements.

Scope of Work and Objectives

The tender involves the procurement of various essential AV equipment which includes, but is not limited to:

  • Professional Grade Video Conferencing USB Cameras
  • Desktop Computers
  • Wireless Keyboards with Mouse
  • Wearable Microphones
  • Pen Displays with Multi-Touch Enabled Features
  • Docking Stations, HDMI and USB Switchers and Mixers
  • Button Panels, AI-Powered Whiteboard Capture Systems
  • USB 3.0 Active Cables, HDMI Capture Cards and Cables
  • Display Port to HDMI Cables
  • PDU and Display Wall Brackets
  • Instrument Cooling Fans
  • Manual USB Switchers, CPU Stands
  • Connectors and Cabling
  • Supply and Installation services, including laying cables, mounting displays, programming audio and button panels, commissioning, and testing

Eligibility Criteria

To participate in this bid, eligible bidders must:

  • Be a registered entity capable of supplying and installing AV equipment as specified.
  • Exhibit prior experience in successfully completing similar projects.
  • Meet any additional criteria as outlined in the tender documentation.

Technical Requirements

Bidders must provide detailed specifications of the equipment offered, ensuring that they meet the quality standards and functional expectations outlined in this tender. It is essential that all equipment complies with relevant industry standards.

Financial Requirements

A comprehensive financial proposal must accompany the technical submission, detailing all aspects of pricing, including equipment costs, installation fees, and any additional charges.

Document Submission Details

All submissions must include:

  • Technical proposals
  • Financial proposals
  • Any mandatory registration or certification documents
    Submissions should be made in accordance with the instructions provided in the tender documentation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides specific provisions to support startup companies. Bidders are encouraged to leverage local expertise and comply with 'Make in India' guidelines that promote indigenous manufacturing and procurement practices.

Evaluation Process

Bids will be evaluated based on technical proficiency, financial viability, and compliance with submission requirements. The evaluation will consider both qualitative and quantitative factors, ensuring a transparent selection process.

Delivery Locations

The AV equipment and services shall be delivered to designated studio rooms within the educational institutions under the purview of the Department of Higher Education.

Contact Information

For inquiries regarding this tender, bidders should refer to the official communication channels established by the Department of Higher Education.

Tender BOQ Items

21 Items
1.

Professional Grade Video Conferencing USB camera

120 degree ultra wide angle field of view 4K video, auto-focus, and 3X digital zoom,

Qty:6
Unit:pieces
60
2.

Desktop Computers

i7 14th Gen 32GB RAM 512 SDD

Qty:12
Unit:pieces
60
3.

Wireless Keyboad with Mouse

Qty:6
Unit:pieces
60
4.

Wearable Microphones

Wearable Microphones

Qty:7
Unit:pieces
60
5.

Pen Display with Multi touch enabled

Pen Display with Multi touch enabled

Qty:6
Unit:pieces
60
6.

Docking Station

Qty:6
Unit:pieces
60
7.

Hdmi and USB switcher and mixer

Qty:7
Unit:pieces
60
8.

Button Panel

Qty:6
Unit:pieces
60
9.

AI-Powerd Whiteboard Caputre System

Qty:6
Unit:pieces
60
10.

USB 3.0 Active cable

Qty:18
Unit:pieces
60
11.

HDMI to USB capture card

Qty:12
Unit:pieces
60
12.

HDMI cable

HDMI cable Male to Male

Qty:12
Unit:pieces
60
13.

Display port to HDMI cable

Display port male to HDMI Male cable

Qty:12
Unit:pieces
60
14.

PDU

Rack mounting pdu universal 6amps switch indicator, 6 moulded power supply cable

Qty:12
Unit:pieces
60
15.

Display wall bracket

Fixed TV Wall Mount

Qty:12
Unit:pieces
60
16.

Instrument cooling fan

Qty:12
Unit:pieces
60
17.

4 Ports Manual USB switcher

Qty:6
Unit:pieces
60
18.

CPU stand

Qty:6
Unit:pieces
60
19.

Connectors

Qty:6
Unit:pieces
60
20.

Supply and installation, cable laying, 65inch display wall mounting fixing, audio and button panel programming, commissioning and Testing

Qty:1
Unit:job
60
21.

PVC Trunckingand capping

PVC Truncking

Qty:25
Unit:meters
60

General Information

Item Category
Professional Grade Video Conferencing USB camera , Desktop Computers , Wireless Keyboad with Mouse , Wearable Microphones , Pen Display with Multi touch enabled , Docking Station , Hdmi and USB switcher and mixer , Button Panel , AI-Powerd Whiteboard Caputre System , USB 3.0 Active cable , HDMI to USB capture card , HDMI cable , Display port to HDMI cable , PDU , Display wall bracket , Instrument cooling fan , 4 Ports Manual USB switcher , CPU stand , Connectors , Supply and installation, cable laying, 65inch display wall mounting fixing, audio and button panel programming, commissioning and Testing , PVC Trunckingand capping
Ministry Name
Ministry of Education
Department Name
Department of Higher Education
Organisation Name
Indian Institute Of Management (iim)

Financial Information

EMD Amount
₹1,60,000.00
Bid Offer Validity
90 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
No

Tender Documents

7 Documents
GeM-Bidding-7917486.pdfMain Document
Other DocumentsOTHER
Other DocumentsOTHER
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

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Frequently Asked Questions

The eligibility requirements include being a registered entity that meets standards for equipment supply and installation. Bidders must demonstrate prior experience in similar projects and comply with any additional criteria specified in the tender documentation.

Bidders are required to submit necessary registration and certification documents to validate their capabilities in providing the specified AV equipment. This may include business licenses, tax registration proofs, and any relevant technical certifications that confirm adherence to industry standards.

Interested parties must register on the GEM portal and complete all required fields as necessary. Documentation verification will precede participation in the bidding process. Ensure all submissions comply with specified document formats and conditions.

Payment terms will be outlined in the final tender agreement but typically include provisions for milestone payments post-delivery, installation completion, and successful testing of the AV systems. Bidders should ensure clarity in financial proposals regarding payment schedule adherence.

Yes, this tender has provisions specifically aimed at supporting Micro, Small, and Medium Enterprises (MSEs), encouraging their active participation. Benefits may include relaxed eligibility criteria, preferential pricing, and support in the bidding process, fostering inclusion and competitiveness.

These FAQs aim to address key aspects of the tender process while ensuring accessibility and clarity for all potential bidders.

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