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Tender Title: Entry and Mid Level Desktop Computer
Reference Number: GEM/2025/B/6091866
Issuing Authority
This tender is issued by the Ministry of Education, specifically under the Department of Higher Education.
Scope of Work and Objectives
The objective of this tender is to procure 75 units of Entry and Mid Level Desktop Computers. These computers will serve educational institutions under the Ministry of Education, ensuring that students and staff have access to reliable and efficient computing resources. The selected computers should cater to basic educational and administrative tasks, thereby enhancing the learning and teaching experience.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity with valid documentation. Additionally, vendors must demonstrate experience in supplying similar products and have a proven track record of deliverables that meet required specifications.
Technical Requirements
The technical requirements for the desktop computers include:
- Specifications for processing power, memory, and storage capacity appropriate for educational use.
- Compliance with industry standards to ensure durability and functionality.
- Energy efficiency ratings that align with current environmental sustainability practices.
Financial Requirements
Bidders must submit a complete financial proposal that reflects competitive pricing while meeting all technical specifications and requirements. Inclusions of warranty and after-sales support will also be evaluated.
Document Submission Details
Interested vendors must submit all necessary documentation through the official tender portal. This documentation includes but is not limited to:
- Company registration details
- Technical and financial proposals
- Proof of previous relevant supply contracts
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups to promote innovation and local development. Special evaluation criteria may be applied for these entities to foster a diverse bidding environment.
Evaluation Process
The evaluation of bids will be conducted based on compliance with technical specifications, financial viability, and past performance. A scoring system may be employed to differentiate proposals that meet minimum requirements but exceed expectations in quality, durability, and after-sales service.
Delivery Locations
Successful bidders will be required to deliver the computers to designated educational institutions as specified in the tender documentation. The logistics and timely delivery will be a critical component of the evaluation.
Contact Information
For inquiries regarding this tender, please refer to the official contact points listed on the tender portal. Direct communication channels will be established for clarifications required during the bidding process.
This tender emphasizes the commitment of the Ministry of Education to enhance educational resources through strategic procurement. Engagement in this tender is a valuable opportunity for businesses looking to contribute positively to the educational infrastructure.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include being a registered entity with the legal capacity to fulfill the contract. Bidders must possess valid business licenses and provide documentation demonstrating experience in delivering similar products. A track record of successful past operations, preferably within the educational sector, will also strengthen the bid.
Bidders must submit certificates that validate their business registration and tax compliance. Additional certificates might include those related to quality standards, environmental regulations, and safety certifications pertinent to computer hardware. Compliance with local laws and regulations is essential for a complete submission.
The registration process typically requires bidders to create an account on the official tender portal. Following registration, vendors must complete their profiles with necessary documentation, including business registration details and financial statements. It is advisable to review portal guidelines thoroughly to ensure a smooth registration experience.
Documentation submissions should be in universally accepted file formats such as PDF or DOCX. Clear guidelines regarding acceptable formats will be outlined in the tender documentation. Ensuring that documents are well-organized and legible is vital for successful evaluation.
Payment terms typically vary by contract and will be detailed in the documentation. Generally, terms may include upfront payments, milestone payments upon delivery, and retention of a percentage as performance security until all obligations are satisfactorily met. Clarity regarding payment schedules aids in ensuring smooth transactions post-award.
These FAQs provide vital insights into the tender process, ensuring potential bidders are well-informed and prepared for participation in this significant education-related opportunity.
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