Tender Title: Multifunction Machine MFM (V2)

Reference Number: GEM/2025/B/6170113

Issuing Authority: Department of Higher Education, Ministry of Education

The Multifunction Machine MFM (V2) tender is a significant opportunity provided by the Department of Higher Education under the Ministry of Education, focusing on enhancing educational facilities with high-quality multifunction machinery. This tender aims to procure 90 units of multifunction machines to support various academic and administrative tasks in educational institutions.

Scope of Work and Objectives

The primary goal of this tender is to acquire Multifunction Machines that can effectively handle a myriad of functions essential for educational environments, such as printing, scanning, copying, and faxing. By investing in these machines, the Ministry aims to bolster the operational efficiency within educational institutions and streamline administrative processes.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements, including:

• Being a legally registered entity in accordance with national regulations.
• Demonstrating prior experience in supplying similar multifunction machines to educational institutions or government entities.
• Adhering to quality and performance standards set forth by the Ministry of Education.

Technical Requirements

Bidders are expected to provide comprehensive details regarding the technical specifications of the machines, which must include:

• Printing speed and quality metrics.
• Scanning capabilities and resolutions.
• Energy efficiency ratings.
• Compliance with environmental standards.

Financial Requirements

Bidders should outline their financial proposals clearly, ensuring all costs are transparent. The proposal must include:

• The total bid amount.
• Breakdown of costs associated with equipment, installation, maintenance, and warranties.
• Any applicable taxes or levies.

Document Submission Details

Interested bidders must submit their proposals electronically via the specified platform. It is crucial that all documents adhere to the following:

• Submitted in PDF or Word format.
• Include all required certifications and licenses.
• Must be comprehensive and structured, aligning with the framework requested by the Ministry.

Special Provisions

This tender considers provisions specifically benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. Such benefits may include:

• Relaxed eligibility criteria to encourage participation.
• Opportunities for training and capacity building for MSEs.

Evaluation Process

The evaluation of submitted bids will follow a structured method, focusing on:

• Compliance with technical specifications.
• Price competitiveness.
• Quality of service proposals and after-sales support.

Proposals that meet all requirements will be scored accordingly, with emphasis on both the price and overall value provided.

Delivery Locations

The delivery of the purchased multifunction machines will be primarily directed to various educational establishments designated by the Department of Higher Education as per the awarded contract.

Contact Information

For further information regarding this tender, interested parties can reach out to the Department of Higher Education’s procurement office. Ensure that inquiries are made in a timely manner to allow for adequate responses before the submission deadline.