Department of Higher Education Tender by Indian Institute Of Management (iim) (GEM/2025/B/6159136)
Annual Maintenance service-AIR CONDITIONER
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Tender Title: Annual Maintenance Service for Air Conditioners
Reference Number: GEM/2025/B/6159136
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Annual Maintenance Service for Air Conditioners is an essential tender aimed at ensuring the optimal functioning of air conditioning systems within facilities managed by the Department of Higher Education. This tender outlines the comprehensive scope of work required to maintain and service air conditioners effectively. The primary objective of this tender is to uphold comfort and efficiency through regular maintenance, repair, and service tasks.
Scope of Work and Objectives
The scope of work encompasses various maintenance services, including inspection, cleaning, servicing, and repair of air conditioning units. The contractor will be responsible for:
- Conducting routine checks and preventive maintenance to avoid breakdowns.
- Responding promptly to repair requests and unplanned maintenance issues.
- Maintaining a comprehensive record of all service activities undertaken. The successful completion of these objectives will ensure the longevity and reliability of air conditioning systems in educational facilities.
Eligibility Criteria
To qualify for this tender, bidders must demonstrate their capability through a series of criteria. Eligible bidders include:
- Registered contractors with experience in HVAC (Heating, Ventilation, and Air Conditioning) services.
- Firms must possess relevant certifications in air conditioning maintenance and repair.
- Bidders should have previous experience with government contracts or similar projects, underscoring their reliability and professionalism.
Technical Requirements
Bidders must comply with specific technical standards, ensuring that all maintenance activities meet industry guidelines. This includes possessing appropriate tools, equipment, and qualified personnel to deliver services at a high standard. Contractors should also demonstrate familiarity with safety regulations related to HVAC systems to mitigate risks during maintenance operations.
Financial Requirements
Bidders are required to provide proof of financial stability and capacity to undertake the project. This may include:
- Submission of financial statements from the past two financial years.
- Details of any existing financial agreements that might affect the ability to service the contract.
Document Submission Details
All submission documents must be compiled carefully in compliance with the tender guidelines. Required documents include:
- Company registration certificates.
- List of qualified personnel with relevant certifications.
- Proof of previous maintenance contracts executed. Submissions must be delivered electronically and adhere to the prescribed formats specified by the tender document.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are encouraged to participate, as they will have access to specific incentives aimed at supporting their growth and competitiveness in the market.
Evaluation Process
Responses to the tender will be evaluated based on established criteria, including technical capabilities, financial qualifications, and previous experience. The evaluation will be meticulous to ensure that selected contractors can fulfill the obligations set forth in the scope of work.
Delivery Locations
The maintenance services will be executed at various educational institutions under the jurisdiction of the Department of Higher Education. Detailed locations will be provided upon the awarding of the tender.
Contact Information
For further inquiries regarding this tender, interested parties can reach out to the Department of Higher Education. Specific contact details can be found on the tender portal.
In conclusion, interested parties are encouraged to carefully review the tender specifications and ensure compliance before submitting their proposals. The engagement in this tender will not only contribute to the sustainable management of vital educational infrastructure but also foster economic opportunities for participating organizations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in HVAC services, and possessing necessary technical certifications. Bidders must demonstrate reliability through prior contracts completed, ideally with government organizations or similar institutions. Additionally, registration with MSE or startup platforms may be beneficial, as these categories often enjoy special provisions in the evaluation process.
Bidders are expected to present a range of required certificates that may include a valid company registration certificate, certifications in HVAC maintenance, and compliance with safety standards. Any recognized training or quality management certifications could enhance a bidder’s application, demonstrating a commitment to quality and best practices in air conditioning maintenance.
The registration process requires interested parties to submit their credentials electronically as specified in the tender documentation. This includes documentation of eligibility, technical specifications of the services offered, and financial statements outlining stability. Ensure that all documents are prepared in accepted formats to avoid disqualification during the evaluation.
Submissions must include various types of documents, including but not limited to financial statements, service agreements, and technical qualifications. All accepted document formats will be detailed in the tender document. It is essential for bidders to adhere to these specifications strictly to ensure the acceptance of their proposals.
Performance security requirements typically mandate that successful bidders provide a security deposit, often calculated as a percentage of the contract value. This performance security assures compliance and fulfillment of contract obligations. Details regarding the exact figures and conditions will be outlined in the tender specifications, and bidders must be prepared to meet these requirements post-award.
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