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Tender Title: Cleaning, Sanitation, and Disinfection Service
Reference Number: GEM/2025/B/6075035
Issuing Authority: Department of Higher Education, Ministry of Education
The Cleaning, Sanitation, and Disinfection Service tender is specifically issued to procure comprehensive cleaning services applicable to various settings, including office, commercial, institutional, and residential environments.
Scope of Work and Objectives
The primary objective of this tender is to engage a competent service provider to deliver cleaning and sanitation services that meet standardized performance outcomes. The scope encompasses:
- General cleaning such as sweeping, mopping, and dusting
- Vegetation cutting and management
- Outdoor cleaning and maintenance tasks
- Sewer line cleaning and sanitation
The successful bidder will ensure thorough and efficient cleaning, thereby enhancing hygienic conditions across all specified locations.
Eligibility Criteria
Interested bidders must fulfill the eligibility requirements, including but not limited to:
- Registration as a legal entity
- Relevant industry experience in providing cleaning and sanitation services
- Compliance with local regulations and standards governing sanitation practices
Technical Requirements
Bidders are required to demonstrate technical capability to meet the following:
- Provision of quality cleaning materials and equipment
- Staff training in effective cleaning methods
- Adherence to environmental policies, including waste disposal and use of eco-friendly materials
Financial Requirements
Bidders must present proof of financial stability, including:
- Audited financial statements for the past three years
- Evidence of previous successful contracts of a similar nature
- Competitive pricing aligned with the tender's financial framework
Document Submission Details
Potential bidders must prepare and submit the following documentation:
- Completed tender submission forms
- Detailed service proposal outlining technical and financial aspects
- Copies of relevant permits and certifications
Please ensure that all documents are submitted in the required formats.
Special Provisions
This tender includes benefits tailored for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders belonging to these categories may receive additional considerations in the evaluation phase.
Evaluation Process
The evaluation will be conducted in a systematic manner based on the following criteria:
- Compliance with eligibility requirements
- Technical capabilities
- Financial proposals
- Experience and past performance
Delivery Locations
Services will be required across various locations as specified in the tender documents. Bidders should be prepared to mobilize resources to all designated areas.
Contact Information
For query resolution, the contact details will be outlined in the tender documentation. Ensure you reach out for any clarifications required.
The successful bidder will be expected to commence services promptly upon award notification, ensuring a seamless transition into delivering superior cleaning and sanitation solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business operations. Bidders must also possess relevant experience in providing cleaning services and demonstrate compliance with local cleaning and sanitation regulations. Additionally, bidders should have the necessary financial capability to meet the project demands and maintain quality service outputs.
Participants must provide various certificates, including business registration, tax registration, and any industry-specific certifications mandated for sanitation services. Additionally, certificates showcasing any previous experience in delivering cleaning services will strengthen the bid.
The registration process typically involves submitting a completed tender application form along with all required documentation. Bidders must carefully follow the submission guidelines laid out in the tender documents to ensure their registration is valid.
The payment terms for the tender are based on milestones achieved contingent upon service delivery. Regular invoicing may be required at predefined intervals, contingent on quality evaluations and performance measures as stipulated in the contract agreement.
Yes, the tender includes specific provisions for MSEs which may entail additional support during the evaluation process, as well as potential price discounts. Participants from MSEs should highlight their status in their proposals to leverage these benefits.
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