Department of Higher Education Tender by Gandhigram Rural Institute Deemed To Be University (GEM/2025/B/6143662)
Item1 HP SO1 PF2123IN Desktop Computer Intel Core i5 12400 12 th Gen Processor 16 GB DDR4 RAM 512 G
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Tender Title: Desktop Computer
Reference Number: GEM/2025/B/6143662
Issuing Authority: Department of Higher Education, Ministry of Education
The Department of Higher Education under the Ministry of Education invites bids for the procurement of Desktop Computers as specified in the scope of work. This tender aims to provide state-of-the-art computing devices to enhance the educational infrastructure across various institutions. The ultimate objective is to equip these institutions with reliable and efficient technology that meets the modern educational demands.
Scope of Work and Objectives
The scope of this tender encompasses the supply and delivery of HP SO1 PF2123IN Desktop Computers featuring the Intel Core i5 12400 12th Gen Processor, coupled with 16 GB DDR4 RAM and 512 GB SSD storage. Each unit is expected to come with built-in Wi-Fi and Bluetooth, and be pre-installed with Windows 11 and MSO 2021. Additionally, each package will include a wired keyboard, mouse, and HP V20 LED Monitors, along with Numeric 600v UPS devices. The total quantity required is 57 units.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet specific criteria, which include being a registered vendor in the relevant fields of supply and possessing the necessary certifications and technological capabilities to fulfill the order as per the specifications outlined.
Technical Requirements
Interested bidders are required to provide a detailed proposal meeting the following technical specifications:
- Compliance with the listed specifications for HP SO1 PF2123IN Desktop Computers
- Warranty of at least 3 years for all provided items
- Must ensure all systems are preconfigured and ready for immediate deployment
Financial Requirements
Bidders must also submit a financial bid that includes all costs associated with the supply of the desktop computers. Transparent pricing and compliance with required financial guidelines will be carefully evaluated.
Document Submission Details
All bidding documents must be submitted electronically via the designated portal. Complete bids must contain technical and financial proposals, including any required certificates of compliance.
Special Provisions
Bidders are encouraged to highlight any benefits applicable for Micro, Small, and Medium Enterprises (MSEs). The tender promotes support to eligible startups, ensuring adherence to the ‘Make in India’ initiative.
Evaluation Process
The evaluation of bids will be assessed based on both technical competence and financial viability. The selection criteria will reflect a balance between quality, delivery timelines, and cost-effectiveness. Priority will be given to bids that demonstrate compliance with local content norms.
Delivery Locations
The delivery of procured units must adhere to the specified locations as defined within the tender documentation. Detailed delivery schedules and logistics plans will be evaluated during the selection process.
Contact Information
For inquiries related to this tender, interested parties should refer to the official contact points as provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The qualification requirements include being a registered entity with the ability to provide the specified desktop computers. Bidders must have relevant experience in supplying similar technological products, along with necessary certificates of compliance and financial stability to fulfill the tender objectives.
Bidders are required to submit certifications that include but are not limited to compliance with ISO standards, product warranty documents, and any relevant certifications related to the manufacturing and supply of desktop computers. These documents should confirm adherence to quality and safety standards.
To register for this tender, bidders must access the designated tender portal and create an account. Following registration, participants must submit their bids electronically, adhering to the submission guidelines outlined in the tender document, including necessary support documents in acceptable formats.
Document submissions must be completed in electronic format, typically in PDF or Word formats. Bidders are advised to ensure that all documents are clear and legible to avoid any discrepancies in assessment.
Payment terms will be established based on milestones related to delivery and acceptance of the goods. Typically, performance security may be required, and payment will be contingent on satisfactory delivery and compliance with contract specifications. Evaluations regarding price will consider overall value and compliance with the tender requirements.
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