Tender Title: USB Lock Key
Reference Number: GEM/2025/B/6137898
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of Intel Core i5 N 305 Processor, 16 GB RAM, 256 GB NVMe, Windows 10 or 11 Pro software, and a 24-inch HD display unit equipped with a USB lock key. This tender aims to enhance operational capabilities through the acquisition of modern computing machinery for military use.
Scope of Work and Objectives
The tender specifically seeks suppliers capable of delivering 15 units of the specified equipment, complying with the outlined specifications. The key objectives include ensuring that all equipment meets the performance benchmarks necessary for military operations and is delivered in accordance with the timelines stipulated by the Department.
Eligibility Criteria
To qualify for this tender, bidders must be established entities with a track record in supplying high-quality technological equipment. The eligibility requirements include:
- Valid registration as a business entity.
- Proven experience in supplying similar products to government or military clients.
Technical Requirements
Bidders must provide equipment meeting the following technical specifications:
- Processor: Intel Core i5 N 305
- RAM: 16 GB
- Storage: 256 GB NVMe
- Operating System: Windows 10 or 11 Pro
- Display: 24-inch HD
- Additional Feature: USB lock key for enhanced data security
All submissions must include detailed specifications and compliance with military quality standards.
Financial Requirements
Financial stability is a critical component of this tender. Bidders must demonstrate financial capability through the following measures:
- Submission of recent financial statements.
- Compliance with payment terms as outlined during contract negotiations.
Document Submission Details
All submissions must be made electronically through the designated procurement portal. Required documents may include:
- Technical proposal
- Financial proposal
- Certificates of registration and compliance
Special Provisions
This tender may include provisions to benefit Micro, Small, and Medium Enterprises (MSEs) and startups to promote local sourcing and innovation. Specific guidelines on eligibility for these provisions will be available in the tender documents.
Evaluation Process
Bids will undergo a systematic evaluation by a panel appointed by the Department of Military Affairs based on adherence to the technical specifications and financial feasibility. The evaluation will consider:
- Compliance with technical requirements
- Financial competitiveness
- Past performance and delivery timelines
Delivery Locations
The equipment will be shipped to specified military facilities, which will be detailed further in the contract documents post-evaluation.
Contact Information
For any inquiries regarding the tender, bidders should refer to the contact point provided in the official bidding documents once released.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include that bidders must be registered entities with a proven experience in supplying similar technological products. This includes having a valid business license and compliance with tax obligations. Additionally, bidders must meet the product specifications outlined in the tender documentation.
To participate in this tender, suppliers must present certificates that demonstrate compliance with industry standards for the technology offered. This typically includes quality assurance documentation and relevant product certifications ensuring the equipment meets military specifications. Additionally, suppliers should provide evidence of their ability to meet the technical requirements as specified in the tender documents.
Submissions for the USB Lock Key tender must be made electronically via the procurement portal indicated in the tender announcement. Bidders are required to upload their technical and financial proposals along with any required certifications. Adhering to submission formats outlined in the tender documentation is crucial to ensure evaluation.
Payment terms will be detailed during the bid evaluation process, but typically involve milestone payments based on delivery and inspection of the specified equipment. Suppliers should ensure they understand the payment schedule set forth in the tender documentation and prepare their financial proposals accordingly.
Yes, the Department of Military Affairs may include provisions benefiting Micro, Small, and Medium Enterprises (MSEs) in this tender. Specific advantages and considerations for MSEs will be detailed in the solicitation documents, promoting their participation and encouraging local production. Compliance with ‘Make in India’ policies will also be supported.
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