Department of Higher Education Tender by Central University Of Tamilnadu (GEM/2025/B/6122581)
Custom Bid for Services - Annual Maintenance Contract for Housekeeping and Gardening Services at Re
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Tender Title: Custom Bid for Services - Annual Maintenance Contract for Housekeeping and Gardening Services at Residential Campus
Tender Reference Number: GEM/2025/B/6122581
Issuing Authority: Department of Higher Education, Ministry of Education
The scope of work for this tender includes the provision of comprehensive housekeeping and gardening services at the Residential Campus. The selected contractor will be responsible for maintaining cleanliness, ensuring proper hygiene, and enhancing the aesthetic appeal of the campus, which includes various facilities. The objectives are to provide a safe, clean, and welcoming environment that supports the educational and residential needs of the campus community.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet certain eligibility criteria. These may include being a registered entity with a valid GST registration, having prior experience in providing similar services, and fulfilling all relevant statutory compliance requirements.
Technical Requirements
Bidders must adhere to specific technical requirements outlined in the tender documents. This encompasses the capability to provide trained personnel, adequate equipment, and methods that meet industry standards for both housekeeping and gardening services. Additionally, bidders are expected to comply with all safety regulations and quality control measures.
Financial Requirements
Bidders must demonstrate financial stability and meet specified financial requirements, which may include providing financial statements and proof of the ability to undertake a contract of this size. The contract may also involve a specified Earnest Money Deposit (EMD) to ensure serious bids.
Document Submission Details
All necessary documents for submission must be presented in a specified format, which typically includes a technical and financial proposal. Bidders are advised to ensure their submissions are complete and comply with tender guidelines to avoid disqualification.
Special Provisions
The tender provides special consideration for Micro, Small, and Medium Enterprises (MSEs) and potential benefits to startups, encouraging their participation. Further provisions under 'Make in India' policies and local content requirements will also be applicable, enhancing the advantages for domestic service providers.
Evaluation Process
The evaluation process will be carried out based on criteria defined in the tender documentation. It typically considers the quality of the proposed services, the qualifications of the personnel, and the financial viability of the bid. A transparent methodology will ensure that all submissions are assessed equitably.
Delivery Locations
Services are to be delivered at the designated locations within the Residential Campus, as specified in the tender documents. Bidders must ensure they can facilitate the required services at these locations effectively.
Contact Information
For further inquiries or clarifications, interested bidders are encouraged to reach out to the Department of Higher Education. Specific contact details may be available in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST registration, demonstrating prior experience in providing similar housekeeping and gardening services, and fulfilling all statutory compliance mandates. Bidders must also ensure they meet the financial criteria set forth in the tender documentation to qualify for participation.
The tender specifies several technical specifications that bidders must follow. These include the ability to provide trained staff for the cleaning and gardening services, use of appropriate equipment, and adherence to prescribed safety protocols and quality standards. Bidders must demonstrate their capability to meet these specifications in their proposal.
The Earnest Money Deposit (EMD) requirement will be specified in the tender documents, typically involving a monetary deposit that assures the issuing authority of the bidder’s commitment. This deposit is returned after the completion of the bidding process, usually to all except the winning bidder. It is crucial to comply with this provision to ensure the bid is considered valid.
The evaluation and selection process for the tender will involve a systematic assessment against the defined criteria. This includes reviewing the proposed services’ quality, evaluating personnel qualifications, and examining the financial aspects of submitted bids. The process aims to ensure transparency and fairness in selecting the best-suited contractor.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender and may benefit from various provisions designed to promote their growth. These benefits include easier qualification criteria, potential price preferences, and support for adhering to ‘Make in India’ policies, which ultimately foster local procurement opportunities and enhance MSE participation.
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