Tender Title: Supply and Installation of Unitary Air Conditioners (Window AC)
Tender Reference Number: 109e363ea
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Department of Higher Education under the Ministry of Education has initiated a tender for the Supply and Installation of Unitary Air Conditioners (Window AC) conforming to IS 1391 (Part 1). This tender aims to procure a total of 89 units of high-quality air conditioning systems that will be utilized in various educational institutions across the region. The primary objective is to improve the indoor climate of the educational facilities, ensuring a comfortable and conducive learning environment for students and staff alike.
Scope of Work and Objectives
The successful bidder will be required to deliver and install the specified units while adhering to the prescribed technical requirements and benchmarks outlined in the relevant standards. Each unit must be capable of efficient operation, energy conservation, and durability to withstand rigorous usage in educational settings. Delivery locations include esteemed institutions and offices managed by the Department of Higher Education.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria including but not limited to:
- Registration as a legal entity.
- Experience in supplying and installing air conditioning equipment to government or large institutions.
- Compliance with quality standards as stipulated in the tender documents.
Technical Requirements
Bidders must adhere to technical specifications established by IS 1391 (Part 1). The units should possess attributes such as power efficiency, low noise operation, and meet environmental compliance for refrigerants. Each AC unit must come with a manufacturer’s warranty and guarantee against defects.
Financial Requirements
Bidders are required to submit quotes that meet the financial guidelines provided in the documentation. The price evaluation considerations will be based on competitive bidding practices, ensuring the most cost-effective and efficient bidding process. Additional details about payment terms and performance security will also be included in the tender.
Document Submission Details
All bids must be submitted electronically through the designated online portal. The submission should include all necessary supporting documents in the accepted formats outlined in the tender document. Bidders must ensure full compliance with all submission methods and accompanying guidelines.
Special Provisions
The tender is inclusive of special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative is aligned with the government's endeavor to foster local entrepreneurship and domestic production capabilities under the 'Make in India' policy. Moreover, compliance with local content regulations will be evaluated during the selection process.
Evaluation Process
Bids will undergo a thorough evaluation and selection process based on their adherence to technical specifications, pricing, and past performance records. Notifications of results will be communicated once the process is complete, assuring transparency and clarity in maintenance of the procurement integrity.
Delivery Locations
The delivery locations will primarily include institutions governed by the Department of Higher Education. Bidders will need to factor in logistics and scheduling arrangements while proposing their bids.
Contact Information
For any inquiries regarding the tender, it is advised to refer to the official contact point specified in the tender documentation. All communications should be directed through the proper channels to ensure accurate and timely responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in the tender include being a registered entity, having prior experience with supplying and installing air conditioning systems for educational or government institutions, and compliance with the relevant quality standards.
The air conditioning units must conform to IS 1391 (Part 1) standards, ensuring they are energy efficient, operate with minimal noise, and meet all necessary environmental compliance criteria, particularly related to refrigerants.
Interested parties must complete the registration process on the designated tender portal and submit the required documents in accepted formats such as PDF or Word. Bidders must follow the guidelines laid out in the tender document for accurate submission.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, offering them opportunities to participate and comply with government initiatives aimed at enhancing local entrepreneurship as stated under the ‘Make in India’ policy.
The Earnest Money Deposit (EMD) details will be outlined in the tender document, which typically requires a certain monetary amount to be submitted with the bid to demonstrate commitment. The performance security must also be provided upon award of the contract, typically a percentage of the total contract value.
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