Department of Higher Education Tender by National Institute Of Technology (nit) (GEM/2025/B/6110171)

Tender Title: Multifunction Machine MFM (V2)

Reference Number: GEM/2025/B/6110171

Issuing Authority/Department: Department of Higher Education, Ministry of Education

The Department of Higher Education is seeking qualified suppliers to submit bids for the procurement of Multifunction Machines (MFM V2). This tender will facilitate the acquisition of modern and efficient machinery to enhance educational functionalities across various institutions. The main objective of this procurement is to provide high-quality, multi-purpose machines capable of fulfilling diverse administrative and technical needs within educational environments.

Scope of Work and Objectives

The tender encompasses the supply of 16 Multifunction Machines MFM (V2) that must adhere to specified technical requirements. The awarded supplier will be responsible for delivering the units to designated educational institutions, ensuring they include all essential accessories and consumables required for immediate operation. The primary objective is to secure reliable equipment that improves operational efficiency and supports educational delivery.

Eligibility Criteria

The eligibility criteria for bidders include:

• Registered entities such as companies or firms
• Adequate previous experience in supplying similar equipment to government or educational institutions
• Compliance with all relevant statutory obligations
• Bidders must provide proof of financial stability and capability to undertake the supply contract.

Technical Requirements

Bidders are required to ensure the proposed Multifunction Machines meet or exceed the following technical specifications:

• High-speed printing, copying, and scanning capabilities
• Built-in networking and wireless functionality
• Energy-efficient performance with sustainable operating modes
• User-friendly controls with comprehensive warranty service

Financial Requirements

Bidders should present transparent pricing in a format that adheres to the guidelines outlined by the issuing authority. All bids must include an Earnest Money Deposit (EMD) that demonstrates the bidder's commitment to the contract and financial stability necessary for undertaking the work.

Document Submission Details

All submissions should be made electronically through the designated procurement platform. Bidders must furnish comprehensive documentation, including technical proposals, financial bids, and any supporting certificates relevant to the eligibility criteria. Late submissions will not be considered.

Special Provisions

Provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation and enhance competition within the tendering process. Bidders qualifying under these categories may be eligible for financial benefits and relaxations in the documentation required for submission.

Evaluation Process

The evaluation process will be conducted based on predefined criteria, focusing on both technical capability and financial competitiveness of the bids. Successful bidders will be those meeting the required specifications and providing the most favorable financial terms. Transparency and fairness will ensure all submissions are evaluated rigorously.

Delivery Locations

The successful bidder will be required to deliver the Multifunction Machines to various educational institutions located across the designated areas as specified in the procurement documents.

Contact Information

Bidders seeking further clarifications or assistance regarding this tender are encouraged to consult the procurement portal or reach out through the official communication channels made available during the bidding process.