Department of Higher Education Tender by Gandhigram Rural Institute Deemed To Be University (GEM/2025/B/6143624)
Item 1 Air Conditioner Capacity 2 Ton Copper 100 percentage,Item 2 Air Conditioner Capacity 2 Ton C
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Tender Title: Split Air Conditioner
Tender Reference Number: GEM/2025/B/6143624
Issuing Authority: Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The primary objective of this tender is to procure Split Air Conditioners with a capacity of 2 Tons for educational institutions under the jurisdiction of the Department of Higher Education. The tender involves a total quantity of 12 units of high-quality air conditioners designed to provide energy-efficient cooling solutions, ensuring comfort and suitable learning environments.
Eligibility Criteria
Organizations wishing to submit proposals must meet certain eligibility criteria:
- Must be a registered business entity
- Should possess experience in supplying and installing air conditioning units
- Have appropriate certifications attesting to compliance with industry standards
Technical Requirements
The technical specifications for the air conditioners include the following:
- Cooling Capacity: 2 Tons (24,000 BTUs)
- Construction: 100% Copper units
- Dimensions: Approximately 33.2D x 101.5w x 103.6H centimeters
- Include stabilizers for voltage stabilization and free installation services.
Financial Requirements
Bidders must comply with the following financial requirements:
- Submission of an Earnest Money Deposit (EMD) amount as defined in the tender documents.
- Providing proof of financial capability to support the supply and installation of the units.
Document Submission Details
All proposals must be submitted electronically via the designated tender management portal. Bidders must provide all required documents, including technical and financial proposals, in the specified formats outlined in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, with additional benefits and concessions available as outlined in government procurement policies. Vendors are encouraged to highlight their compliance with ‘Make in India’ initiatives and demonstrate how they will employ local content in their proposals.
Evaluation Process
Proposals will undergo a thorough evaluation process, focusing on technical compliance, financial soundness, and overall price competitiveness. Bids will be assessed against standardized criteria to ensure transparency and fairness.
Delivery Locations
The air conditioning units are to be delivered to specified educational institutions identified by the Department of Higher Education. Delivery logistics will need to accommodate installation requirements.
Contact Information
For inquiries related to the tender, potential bidders can reach out to the Department of Higher Education through the provided communication channels within the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a duly registered entity with valid operational licenses. Bidders should have prior experience in supplying and installing split air conditioning units and must provide appropriate certificates demonstrating compliance with relevant industry standards and regulations.
To participate in this tender, bidders are required to submit several certificates, including but not limited to:
- GST Registration: Proof of Goods and Services Tax registration.
- Business Registration: Valid business entity registration documents.
- Quality Certifications: Compliance certification for the products meeting the stipulated technical specifications and quality standards.
The Earnest Money Deposit (EMD) for participation in this tender is a prerequisite to ensure serious bids. The specific amount is detailed in the tender documents and must be submitted along with the proposal to validate participation. Failure to provide this deposit may result in disqualification.
Bid submission must be conducted electronically through the tender management portal. All required documents, including technical and financial proposals, must be uploaded in the specified formats as stated in the tender guidelines. Late submissions or submissions that do not adhere to the document formats will be rejected.
MSEs participating in this tender can avail of various benefits, such as:
- Relaxed qualifications and criteria for bidding
- Consideration for price evaluation as part of government policy incentives
- Special provisions aimed at promoting MSEs and start-ups, aligning with the broader objectives of local economic development and enhancing procurement opportunities.
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