Tender Title: Composite Office Tables and Chairs
Reference Number: GEM/2025/B/6117066
Issuing Authority/Department: Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The objective of this tender is to procure a comprehensive set of furniture, specifically designed for both office use and public spaces. The scope of work includes the supply of Composite Office Tables which conform to IS 8126 (V2) standards, suitable for varied applications such as waiting areas, airport terminals, public places, and reception areas. Additionally, the tender encompasses office chairs designed for enhanced comfort and utility in corporate and educational environments.
Eligibility Criteria
For prospective bidders to be considered for this tender, they must fulfill certain eligibility requirements. Bidders need to be a registered entity with the necessary legal and operational capabilities. It is crucial that bidders can demonstrate their experience in supplying similar products in the past and have the financial capacity to undertake the contract.
Technical Requirements
The materials and products to be supplied must comply with established technical standards, particularly the IS 8126 (V2) specification for composite office tables. This entails precise dimensions, load-bearing capacities, and design specifications ensuring durability and usability. Bidders are encouraged to present comprehensive documentation proving compliance with all technical specifications to secure evaluation approval.
Financial Requirements
Bidders will need to provide appropriate financial documentation. This documentation includes evidence of financial stability, such as recent bank statements or financial audits. Additionally, providing an Earnest Money Deposit (EMD) is mandatory which secures the proposal during the evaluation period.
Document Submission Details
Documents must be submitted in a single packet format. It’s crucial for bidders to follow the guidelines outlined in the tender documentation, ensuring that all required papers are supplied in an organized manner. Accepted formats for document submissions include PDF and DOCX.
Special Provisions
This tender is particularly advantageous for Micro, Small, and Medium Enterprises (MSEs), as well as startups. These entities may be eligible for certain benefits designed to promote their participation in governmental procurement processes. Such provisions ensure a level playing field and encourage innovative solutions from smaller enterprises.
Evaluation Process
The evaluation of bids will be performed based on a set criterion that includes technical compliance, financial eligibility, and overall cost-effectiveness of the offered solutions. Bidders should prepare to present their proposals clearly, showcasing their offerings and how they meet the evaluation criteria.
Delivery Locations
The specified delivery locations for the furniture include federal and state offices, educational institutions, and public places where the implemented product will serve functional needs. Details about the precise locations will be discussed post-award of the tender.
Contact Information
For any queries regarding this tender, interested parties may contact the Department of Higher Education, Ministry of Education. It's highly encouraged to formulate inquiries well before submission deadlines to avoid last-minute complications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating previous experience in supplying similar furniture products, and having the necessary financial capability to fulfill the contract demands. Bidders must provide documentation evidencing compliance with all requirements necessary for evaluation.
The furniture must comply with the IS 8126 (V2) standards, ensuring quality and durability for office tables. Each item’s dimensions, load capabilities, and design features must be met accurately to qualify for procurement. Supporting documents verifying adherence to these technical specifications should accompany the bid.
Bidders are required to submit an Earnest Money Deposit (EMD) along with their tenders. The EMD serves as a security measure and indicates serious intent to fulfill the contract obligations. The exact amount and submission details can be found in the tender documentation, and bidders must ensure their compliance to avoid disqualification.
Tender documents should be submitted in a single packet format, primarily in PDF or DOCX formats. Bidders should make sure that all required documentation is neatly arranged and clearly presented to facilitate an efficient evaluation process. Detailed guidelines on submission methods can be referenced in the tender document.
Yes, this tender offers specific advantages for Micro, Small, and Medium Enterprises (MSEs) and startups, designed to promote their involvement in government projects. These benefits can include exemptions from certain eligibility criteria or financial incentives. Bidders should review the tender specifications to understand the complete provisions applicable to them.
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