Tender Title: Supply of Surveillance Hard Disk
Tender Reference Number: GEM/2025/B/5965690
Issuing Authority/Department: Department of Higher Education, Ministry of Education
Organisation Name: National Institute Of Technology (NIT)

The Department of Higher Education is inviting bids for the supply of Surveillance Hard Disks. This tender aims to procure 12 units of high-quality hard drives specifically designed for surveillance purposes to enhance educational and research infrastructure across various institutions under the jurisdiction of the Ministry of Education. The scope of work includes not only the provision of the hard disks but also ensuring they meet the necessary technical and quality requirements.

Scope of Work and Objectives

The primary objective is to source reliable and efficient Surveillance Hard Disks that conform to the specifications as outlined in relevant documentation. Bidders are required to deliver products that meet stringent quality standards and are suitable for continuous data recording and storage for surveillance systems. The successful bidder will be responsible for ensuring timely delivery and adherence to the specified technical requirements.

Eligibility Criteria

Eligibility to participate in this tender is restricted to registered entities that can demonstrate the required experience and financial stability. Bidders must have:

• At least 3 years of past experience in supplying similar hardware.
• An annual turnover of at least 2 lakh.
• Necessary certifications as specified in the document submission details section.

Technical Requirements

The Surveillance Hard Disks must adhere to specific technical specifications outlined in the bid documents. Bidders are required to provide detailed information about the products being offered, including compliance with the Bill of Quantities (BoQ). Any documentation relating to OEM authorization must also be included.

Financial Requirements

Bidders must demonstrate financial capability, including an Earnest Money Deposit (EMD) as specified in the tender documents. This financial guarantee ensures tender compliance and the capacity to fulfill the order.

Document Submission Details

Bidders are required to submit comprehensive documentation as outlined in the bid documents, including:

• Experience criteria
• Past performance documentation
• OEM authorization certificate
• Annual turnover details
• Compliance with the BoQ specifications
• Additional documents if seeking exemptions from experience/turnover criteria

All documents must be submitted through the outlined procurement platform.

Special Provisions

This tender may offer benefits or provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting local economic growth and innovation. Bidders are encouraged to review the policies applicable to MSEs to ensure compliance and capitalize on available opportunities.

Evaluation Process

The evaluation process is structured to assess bids based on total value-wise evaluation. The criteria include technical compliance, past performance, and price. The Department of Higher Education aims to promote transparency and fairness throughout the evaluation phase.

Delivery Locations

Successful bidders will be required to deliver the hard disks to designated locations within educational institutions governed by the Ministry of Education. Details regarding specific delivery locations will be provided upon award notification.

Contact Information

While specific contact details for query resolutions are not provided, bidders are encouraged to refer to the tender documents for guidance and further clarification regarding the submission process and eligibility requirements.

All interested vendors must ensure that their bids comply with the outlined requirements in order to foster a competitive and transparent procurement environment. Further information and the bid document can be found here.