Tender Title: Facility Management Services

Tender Reference Number: GEM/2025/B/6112598

Issuing Authority/Department: Department of Higher Education, Ministry of Education

The Facility Management Services tender seeks qualified vendors to provide comprehensive management services for institutional and residential facilities. The scope includes, but is not limited to, housekeeping, pest control, and the provision of cleaning materials and machines, as well as consumables, all to be included in the contract cost. This tender highlights the need for effective management of educational facilities while maintaining high standards of hygiene and operational efficiency.

Scope of Work and Objectives

The primary objective is to ensure the cleanliness, maintenance, and operational efficiency of both institute and residential environments. Services include:

• Housekeeping Services: Regular cleaning schedules, staff training, and maintenance of sanitary standards.
• Pest Control Services: Scheduled pest management to ensure a healthy environment.
• Provision of Cleaning Materials and Machinery: All necessary materials and machines will be supplied by the service provider, forming part of the contract cost.

Eligibility Criteria

Vendors must meet specific eligibility requirements to participate in this tender, including but not limited to:

• Registration as a legal entity.
• Previous experience in facility management services.
• Financial stability and capability to meet contract demands.

Technical Requirements

Participants must adhere to specific technical requirements, including:

• Maintaining high quality standards in service delivery.
• Policies aligned with compliance regulations and industry standards.
• Competence in providing testing criteria for cleaning methods and efficacy.

Financial Requirements

Vendors are expected to detail financial capabilities to handle the contract effectively. These include providing evidence of sufficient liquidity and financial management practices.

Document Submission Details

All submissions must be formatted correctly and include all requisite documentation that demonstrates eligibility. Proper submission methods and document formats will be specified during the tender process.

Special Provisions

This tender includes special benefits for Micro, Small, and Medium Enterprises (MSEs) and provides provisions recognizing Startups. Vendors are encouraged to verify compliance with regional policies, including 'Make in India' initiatives.

Evaluation Process

The evaluation will be conducted through a comprehensive assessment of submitted bids, focusing on:

• Overall pricing strategies.
• Quality and reliability of services provided.
• Experience and prior performance in similar contracts.

Delivery Locations

Services will be required at designated facilities as determined by the Department of Higher Education. Specific details on delivery locations will be provided upon bid selection.

Contact Information

For inquiries related to the tender, interested applicants may refer to the Department of Higher Education. No misleading information will be provided in this context.