Department of Higher Education Tender by University Grants Commission (GEM/2025/B/6147533)
LAPTOP WITH MS OFFICE
Tender Timeline
Tender Title: Supply of Laptop with MS Office
Tender Reference Number: GEM/2025/B/6147533
Issuing Authority: Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The tender aims to procure a specified quantity of laptops pre-installed with MS Office, aimed at enhancing the technological capabilities within educational institutions. This procurement is integral for supporting both faculty and student learning experiences through improved access to digital resources and productivity tools. The objective is to provide high-performance laptops that meet the educational requirements outlined by the Ministry of Education.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Registration as a legal entity (company or firm).
- Compliance with local procurement regulations.
- Provision of relevant certifications and documentation as specified in the tender document.
- Proven experience in supplying similar products to educational entities will be an added advantage.
Technical Requirements
Bidders must ensure that the laptops conform to the following technical specifications:
- Must include licensed MS Office software.
- Minimum hardware requirements should align with current industry standards for education purposes, including processor speed, RAM, storage capacity, display quality, and battery life.
- Compliance with relevant quality standards to ensure durability and functionality.
Financial Requirements
Interested bidders should demonstrate the financial capability to sustain the tender requirements and provide:
- Valid tax registrations.
- Detailed pricing structures including any additional costs for installation, support, and warranty services.
- Financial solvency certificates.
Document Submission Details
Bidders are required to submit all necessary documentation electronically via the designated tender submission portal. Required documents may include:
- Technical proposals.
- Financial bids.
- Eligibility certifications.
- Compliance documents.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, reflecting the government's commitment to fostering local business growth. Additional incentives may be available to promote competitive pricing and participation.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical specifications.
- Cost-effectiveness and financial viability.
- Relevant experience and qualifications in the educational supply sector. The evaluation will follow a structured methodology to ensure transparency and fairness in awarding the contract.
Delivery Locations
The laptops will be required to be delivered to educational institutions across the respective regions as designated by the Ministry of Education. Specific delivery locations will be shared post-selection.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to reach out through the official channels specified on the tender portal. Direct contact details may not be publicly listed but will be accessible through tender documents for registered participants.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal status such as a company or firm. Potential bidders must comply with local procurement regulations and provide necessary certifications. It is also beneficial if the bidder has prior experience supplying similar products to educational institutions, enhancing their credibility within the evaluation process.
Bidders must submit documentation that includes tax registration certificates and quality compliance certificates relevant to laptop specifications. All provided certificates should be current and align with required local and international standards, showcasing the bidder’s ability to deliver compliant products.
Proposals must be submitted electronically via the specified tender submission platform. Acceptable document formats typically include PDF and Word documents, ensuring all files are easily accessible and can be processed efficiently. Bidders should check the submission guidelines in detail to comply with submission method requirements.
Bidders should submit an Earnest Money Deposit (EMD) as per the tender’s specifications. The EMD amount ensures serious participation and is returned after the tender process concludes unless the bidder withdraws their bid or fails to comply. Specific details regarding the EMD amount and payment terms will be outlined in the tender documentation.
Yes, the tender includes provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs). These include potential financial incentives and preferential consideration during the evaluation process. Moreover, participation from startups is also encouraged, fostering a more inclusive environment for businesses contributing to the socio-economic growth initiated by the government. Compliance with ‘Make in India’ policies further adds to the benefits and opportunities available for local manufacturers.
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