Tender Title:
SPORTS ITEMS
Reference Number:
GEM/2025/B/6140497
Issuing Authority/Department:
Ministry of Education, Department of Higher Education
The SPORTS ITEMS tender aims to procure a variety of sporting equipment and materials as specified in the attached documentation. This tender is crucial to support various educational institutions under the aegis of the Ministry of Education in providing necessary sports facilities and promoting physical education among students.
Scope of Work and Objectives:
The primary objective is to acquire sports items that meet the outlined specifications. This encompasses a total of 507 units distributed across multiple sports categories including but not limited to those detailed in the documentation. The items will be instrumental in enhancing physical education programs, ensuring students have access to high-quality equipment that supports their athletic development.
Eligibility Criteria:
To qualify for participation in the tender, bidders must fulfill specific criteria, which includes being a registered entity with the appropriate licensing and fulfilling all local and national regulations regarding tender submissions. Additionally, the bidders must possess experience in supplying similar sports items and fulfilling governmental contracts in the past.
Technical Requirements:
The technical specifications for the supplied sports items will be detailed in the attached documentation. Bidders are required to ensure that all items comply with relevant quality standards and durability requirements as outlined in the tender documentation. The products must be manufactured under quality-controlled conditions, exceeding basic compliance standards to ensure safety and effectiveness.
Financial Requirements:
Bidders are required to provide a comprehensive financial proposal outlining the costs associated with the goods and services supplied. All proposed prices must be competitive, and bidders must be prepared to deliver the items within the budget outlined in their proposals. Financial stability and previous sales performance will be taken into consideration during the evaluation.
Document Submission Details:
Documents must be submitted electronically through the designated portal. Required documents include proof of eligibility, technical proposals adhering to the specified requirements, and a financial bid. Bidders are encouraged to ensure that all submitted documents are complete and formatted as specified in the guidelines to avoid disqualification.
Special Provisions:
Provisions favoring Micro, Small, and Medium Enterprises (MSEs) exist within the tender documentation. Startups are also encouraged to apply, with certain benefits available as part of the government's commitment to promote development in these sectors. These provisions aim to enhance participation and ensure a varied pool of bidders.
Evaluation Process:
The evaluation process will be conducted in a structured manner, focusing on both technical and financial proposals. Bids will be reviewed based on strict compliance with eligibility criteria, technical specifications, and pricing information. Only those bids that meet all essential criteria will be presented for consideration.
Delivery Locations:
The sports items will need to be delivered to specified educational institutions as listed in the tender documents. Details regarding quantities and specific locations will be provided to successful bidders upon contract award.
Contact Information:
For any inquiries regarding the tender, refer to the official communication channels listed in the tender documentation. All questions concerning the submission process or requirements should be directed through these official methods to ensure accurate responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license, and having experience in supplying similar sports items to government institutions. Bidders must also comply with local regulations and provide verifiable documentation to support their qualifications.
Suppliers must adhere to the specified technical specifications outlined in the tender documentation. This includes ensuring that all sports items are manufactured under quality-controlled conditions, meeting or exceeding industry safety standards, and ensuring durability and performance according to educational needs.
The Earnest Money Deposit (EMD) is a financial security measure that suppliers must submit with their bids. The amount for the EMD must match the specifications in the tender documentation, and it will be forfeited if the bidder fails to comply with the terms upon selection. This deposit helps ensure that the bidding process remains serious and competitive.
Bidders must submit all required documentation electronically through the designated tender portal. It is crucial to follow the outlined submission methods to ensure proposals are accepted. This includes complying with format specifications and deadlines to maintain eligibility.
Yes, there are provisions specifically tailored to support Micro, Small, and Medium Enterprises (MSEs). The government encourages MSE participation by offering certain benefits during the evaluation process, including relaxed eligibility criteria and price preference. This initiative forms part of broader efforts to stimulate growth in this sector, especially in government procurement.
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