Tender Title: Multifunction Machine MFM (V2)

Tender Reference Number: GEM/2025/B/6193174

Issuing Authority/Department:
This tender is issued by the Department of Higher Education under the Ministry of Education. The authority is responsible for ensuring the procurement of high-quality equipment necessary for enhancing educational facilities across the country.

Scope of Work and Objectives:
The primary objective of this tender is to acquire Multifunction Machines (MFM V2) that are capable of performing various tasks essential for educational purposes. The multifunction machines will support activities such as printing, scanning, copying, and faxing. Academic institutions aiming to modernize their infrastructure to foster efficient educational services are encouraged to participate in this tender. The goal is to ensure that these machines are integrated into educational environments, thereby improving overall productivity.

Eligibility Criteria:
To qualify for participation in this tender, bidders must meet specific eligibility requirements. Candidates should be reputable entities registered with appropriate governmental bodies. It is essential that bidders provide valid documentation to demonstrate their compliance with necessary industry standards and practices.

Technical Requirements:
The technical specifications for the Multifunction Machine MFM (V2) include capabilities such as high volume printing, high-resolution scanning, the capacity to handle various paper sizes, and compatibility with major operating systems. Machines must also adhere to energy efficiency standards to ensure sustainability within educational institutions.

Financial Requirements:
Bidders are expected to provide a clear financial structure, detailing pricing and related financial terms. This includes the submission of a Performance Security to ensure commitment to the delivery of the machines as per the specifications outlined in the tender documentation.

Document Submission Details:
All submitted documents should be correctly formatted and organized. Bidders are required to include technical specifications, financial bids, and any certifications related to quality standards. Timely submission of documents is imperative, and it is the responsibility of the bidders to ensure adherence to submission guidelines.

Special Provisions:
This tender particularly encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Provisions are in place to facilitate access to the tendering process for these entities, aiming to enhance their market involvement and venture growth.

Evaluation Process:
Submissions will be evaluated based on several criteria including technical capability, financial viability, and past performance records. The evaluation committee will ensure a fair assessment that meets the objectives of the Ministry of Education in advancing educational infrastructure.

Delivery Locations:
Successful bidders will be required to deliver Multifunction Machines to designated educational institutions across various locations as specified in the final contract documentation.

Contact Information:
For any inquiries related to this tender, participants are encouraged to reach out to the Department of Higher Education. Official contact details can be provided through the ministry’s official communication channels.