Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Tender Reference Number: GEM/2025/B/6149545
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Split Air Conditioner Including Green AC, Wall Mount Type (V2) tender is issued by the Department of Higher Education under the Ministry of Education. This tender aims to procure a total of twenty-four (24) split air conditioning units that emphasize energy efficiency and adhere to green compliance standards. The primary objective of this tender is to enhance the cooling facilities within educational institutions, thereby maintaining conducive learning environments.
Scope of Work and Objectives
The scope of work encompasses the supply and installation of split air conditioners that not only meet the standard cooling requirements but also incorporate environmentally friendly technology, minimizing their carbon footprint. The successful bidder will be responsible for the delivery, installation, and commissioning of the units at designated educational institutions.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered entity in India with a valid Goods and Services Tax (GST) registration.
- Have prior experience in supplying and installing air conditioning systems, preferably for educational or government institutions.
- Possess requisite licensing and certifications as per local regulations pertaining to HVAC equipment.
Technical Requirements
The technical requirements for the split air conditioning units include:
- Energy Efficiency Ratio (EER) compliance with the current standards.
- Implementation of inverter technology for energy conservation.
- Availability of noise level ratings not exceeding prescribed limits for peaceful operation in academic settings.
Financial Requirements
Bidders should demonstrate financial stability and business viability through:
- Last three years' audited financial statements.
- A minimum average annual turnover threshold as stipulated in the tender conditions.
Document Submission Details
All tender documents must be submitted electronically through the designated government e-marketplace (GeM) portal. Bidders are required to ensure the completeness of all necessary documentation to facilitate seamless processing of their bids.
Special Provisions
The tender includes specific provisions aimed at benefitting Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation and fostering growth within this segment. Bidders from these categories may also enjoy exemption from certain eligibility criteria.
Evaluation Process
Bids will be evaluated based on a combination of technical compliance, financial soundness, and past performance metrics. Emphasis will be placed on the overall value proposition, including the lifecycle cost of the units and after-sales service capabilities.
Delivery Locations
Successful bidders will be required to deliver the air conditioning units to various educational institutions as specified by the issuing authority.
Contact Information
For queries regarding the tender, interested parties can refer to the GeM portal for contact details, ensuring all communication is directed through official channels.
This tender presents an exciting opportunity for suppliers with expertise in HVAC solutions, particularly those committed to environmental sustainability amidst rising demand for energy-efficient technology in India's educational facilities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity in India with a valid GST registration. Additionally, bidders need to have prior experience in supplying and installing air conditioning systems, preferably in educational or government sectors. It is also necessary to possess the necessary licenses and certifications as per local HVAC regulations. Clear documentation proving eligibility must be provided during the bid submission.
The technical specifications for the air conditioning units require compliance with current Energy Efficiency Ratio (EER) standards, showcasing energy efficiency. Additionally, the units should implement inverter technology to enhance energy conservation and ensure noise levels remain within acceptable limits to maintain a peaceful academic atmosphere.
Bidders may be required to submit an Earnest Money Deposit (EMD) along with their bids, depending on the tender terms. The EMD acts as a financial assurance that the bidder will honor their bid submission. Specific details regarding the amount and payment methods are typically outlined in the tender document.
The evaluation and selection process involves a thorough review of submitted bids based on technical compliance, financial viability, and relevant experience. Bidders will be assessed for their past performance and overall value, considering the lifecycle cost of the units. Notification of results will be communicated to all participants following the evaluation.
Micro, Small, and Medium Enterprises (MSEs) are provided with specific benefits in this tender, such as concessions in eligibility criteria and financial considerations. This initiative aims to promote participation from smaller businesses and startups, aligning with government policies to boost local economic growth and innovation.
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