Department of Higher Education Tender by Delhi University (GEM/2025/B/6145242)
Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1)
Tender Timeline
Tender Title:
Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1)
Reference Number:
GEM/2025/B/6145242
Issuing Authority/Department:
Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The purpose of this tender is to procure a total of 26 Unitary Air Conditioners (Window AC) that comply with the specifications outlined in IS 1391 (Part 1). The selected suppliers must guarantee the highest quality standards in the delivery and installation of these units to enhance the operational efficiency of the educational institutions under the Department of Higher Education.
Eligibility Criteria
Bidders must meet specific eligibility criteria to qualify for this tender. Interested parties must be registered entities and should demonstrate a proven track record of supplying similar units in prior contracts. All bidders must also comply with the basic legal requirements as outlined by the Ministry of Education.
Technical Requirements
Bidders are required to provide Unitary Air Conditioners that meet the technical specifications set forth in IS 1391 (Part 1). The technical requirements include:
- Energy efficiency standards
- Dimensions that fit specified installation areas
- Noise levels within acceptable ranges as per regulations
Financial Requirements
All submissions must include a detailed financial breakdown which should include costs associated with the supply, installation, and any warranty services provided. Bidders may also need to disclose any pricing variations based on quantity or specific needs.
Document Submission Details
Prospective bidders must submit all relevant documents electronically through the designated procurement platform. This includes:
- Business registration certificates
- Compliance documentation
- Financial proposals Only accepted formats for submission would include PDF and other specified file types.
Special Provisions
The tender might offer benefits aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, thereby promoting local businesses. Bidders are encouraged to familiarize themselves with these provisions to take full advantage of available benefits.
Evaluation Process
The evaluation process will be based on predefined technical and financial criteria. Bids will be assessed for compliance with technical specifications, overall cost-effectiveness, and ability to meet the delivery timelines. Successful bidders will be notified based on their score in this evaluation metric.
Delivery Locations
The successful bidders will be required to deliver the units to designated educational institutions across various locations as specified by the Department of Higher Education.
Contact Information
For queries and clarifications about the tender, potential bidders can refer to the contact section on the procurement platform where official communication is managed.
For detailed information about the eligibility, specifications, and submission requirements, interested parties are encouraged to review the tender documentation thoroughly to ensure compliance and maximize chances of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a history of successful projects related to the supply of Unitary Air Conditioners. Bidders must possess valid business licenses and comply with all regulatory mandates as stipulated by the Ministry of Education. Furthermore, they should demonstrate adequate financial stability and may need to present references from prior clients showcasing completion of similar contracts.
Bidders must ensure that their units meet specific technical specifications, including adherence to IS 1391 (Part 1). This encompasses energy efficiency ratings, sized to fit specified installation dimensions, and maintaining operational noise levels within acceptable limits as per industry standards. Proposals that do not meet these criteria may not be considered.
The financial requirements mandate that bidders provide detailed pricing structures that disclose total supply costs, installation fees, and warranty provisions. Full transparency on payment terms is essential. Bidders also may need to showcase how their pricing strategies align with the Ministry’s budgetary constraints while providing quality service.
Submission must be conducted through the designated procurement platform, and the accepted document formats include primarily PDF files, along with other specified formats listed on the tender documentation. It is vital to submit all required documentation in the defined formats to avoid disqualification.
The tender includes special provisions to support Micro, Small, and Medium Enterprises (MSEs) and Startups, encouraging them to participate. These benefits may encompass financial tenders, relaxed criteria, or segregated project allocations that promote competitiveness and facilitate compliance with ‘Make in India’ policies, fostering local economic growth.
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