Tender Title: Custom Bid for Services - Annual Maintenance Contract for Housekeeping and Gardening Services at Academic/ Administrative Buildings
Reference Number: GEM/2025/B/6122093
Issuing Authority: Department of Higher Education, Ministry of Education

The Annual Maintenance Contract for Housekeeping and Gardening Services seeks to procure dedicated services to maintain cleanliness and aesthetics across Academic and Administrative buildings. The objective is to ensure that all facilities remain hygienic, welcoming, and effectively managed to support the operational needs of the educational institution.

Scope of Work and Objectives

The primary scope of this tender encompasses the provision of comprehensive housekeeping and gardening services, including:

• Regular cleaning of classrooms, offices, restrooms, and common areas.
• Maintenance of gardens and green spaces, including landscaping, planting, and plant care.
• Waste management, including collection and disposal services.
• Periodic deep cleaning services and pest control as required.

The objective is to maintain a clean, healthy, and visually appealing environment for students, staff, and visitors, thereby promoting productivity and comfort within the educational setting.

Eligibility Criteria

To qualify for this tender, bidders must:

• Be a registered entity under applicable laws.
• Have prior experience in providing similar services to educational or institutional establishments.
• Demonstrate adequate financial capability to undertake the project.

Technical Requirements

Bidders must provide:

• A detailed plan outlining the approach to maintaining housekeeping and gardening services.
• Experience documentation or certificates in relevant service areas.
• Health and safety compliance documentation, including measures against COVID-19, if applicable.

Financial Requirements

Bidders should include detailed pricing, including:

• Proposed rates for the requested services.
• Any additional costs for special requirements or equipment.
• Proof of financial stability, such as bank statements or existing contracts.

Document Submission Details

All bidding documents must be submitted in PDF format, ensuring all required information is clearly documented. Proposals should include:

• The filled bid form.
• Supporting documentation as listed in the requirements.
• Contact information of the primary bidder.

Special Provisions

The tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) and startups, providing benefits such as relaxed bidding requirements. Bidders are encouraged to showcase their compliance with 'Make in India' initiatives and efforts to promote local content.

Evaluation Process

The evaluation process will encompass a thorough review of the technical and financial proposals. Key factors include:

• Compliance with the eligibility and technical requirements.
• Cost-effectiveness of the proposed services.
• Experience and past performance of the bidders.

Delivery Locations

Services are expected to be provided at specified Academic and Administrative buildings under the jurisdiction of the Department of Higher Education.

Contact Information

For additional information or clarification on the tender process, scoring criteria, or technical specifications, highest priority should be given to direct communication through official channels designated by the Department of Higher Education as indicated in the tender documents.