Tender Title: AMC / CMC of Fire Extinguishers - Educational; As per NIT Document

Reference Number: GEM/2025/B/6105458

Issuing Authority/Department: Department of Higher Education, Ministry of Education

Introduction

The Department of Higher Education is issuing a tender for the Annual Maintenance Contract (AMC) and Comprehensive Maintenance Contract (CMC) of fire extinguishers across educational institutions. This initiative aims to ensure safety and compliance with fire safety regulations in educational establishments, highlighting the importance of regular maintenance and servicing of fire extinguishing equipment.

Scope of Work and Objectives

The primary objective of this tender is to engage a qualified vendor to provide comprehensive maintenance and servicing of fire extinguishers. This includes regular inspections, necessary repairs, and replacement of parts as needed to meet safety standards. The scope of work encompasses:

• Routine maintenance checks and servicing of 1078 fire extinguishers.
• Conducting emergency inspections as per the educational institution's needs.
• Documenting all maintenance activities and providing detailed reports.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity with relevant experience in fire safety equipment maintenance.
• Proven track record of similar contracts with educational or institutional clients.
• Possess all necessary certifications and licenses related to fire safety services.

Technical Requirements

Bidders are expected to adhere to the following technical specifications:

• All maintenance activities must comply with national fire safety standards.
• Maintenance personnel must be certified and trained in fire safety protocols.
• Provision of necessary tools and equipment for effective servicing.

Financial Requirements

Bidders must demonstrate financial stability and provide documentation that illustrates:

• Sufficient capital to support the execution of the contract.
• Submission of a detailed financial proposal outlining the pricing for AMC and CMC services.

Document Submission Details

All tenders must be submitted electronically via the designated government e-marketplace portal. Bidders should ensure that all documents are secured in the required format, and submissions must include:

• Completed tender application form.
• Company profile and relevant experience documentation.
• Financial proposal with breakdown of costs.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits include:

• Financial incentives or favorable terms for qualifying enterprises.
• Support for compliance with 'Make in India' policies to promote local manufacturing and procurement.

Evaluation Process

Predetermined criteria will be used for evaluating bids based on:

• Technical capability and experience relevant to the scope of work.
• Financial proposal competitiveness.
• Compliance with eligibility and technical requirements.

Delivery Locations

The services will be required across various educational institutions specified in the tender documents.

Contact Information

For inquiries related to this tender, please refer to the Government e-Marketplace (GEM) for official contact details.