Tender Title: IP Surveillance System and Accessories
Reference Number: GEM/2025/B/6108250
Issuing Authority: Department of Higher Education, Ministry of Education
The IP Surveillance System and Accessories tender aims to procure an extensive range of equipment designed to enhance security and facilitate monitoring within educational institutions. The scope of work encompasses the supply, installation, and maintenance of a fully integrated IP surveillance system along with associated accessories, ensuring optimal performance and reliability in various environments.
Scope of Work and Objectives
The primary objective is to establish a robust surveillance solution that includes high-definition cameras, storage devices, and necessary networking components. This project also involves integration with existing infrastructure to provide comprehensive coverage across designated areas within educational facilities. The successful bidder will be expected to deliver a user-friendly interface for monitoring and controlling the surveillance system, ensuring seamless operation.
Eligibility Criteria
Bidders must be a registered entity with a valid business license. They should demonstrate previous experience in delivering similar surveillance systems and possess the necessary technical expertise. Additional qualifications may include certifications related to security systems and positive references from past clients in the education sector.
Technical Requirements
The technical specifications for the tender include:
- High-definition IP cameras with night vision capabilities.
- Network video recorders with sufficient storage capacity.
- Complete installation kits, including switches and cabling (Cat6 and PVC).
- Compliance with industry standards for video security and surveillance.
- Software for video management that supports a wide range of functionalities.
Financial Requirements
Bidders should provide a comprehensive financial proposal that includes the total cost of the project, broken down into equipment costs, installation fees, ongoing maintenance charges, and any applicable taxes. Proof of financial stability may be requested, including bank statements or financial audit reports from the past few years.
Document Submission Details
Proposals must be submitted in a specified format through the designated procurement portal. All required documents should be clearly labeled and include the bid number, tender title, and the name of the bidding entity. Electronic copies should be provided in PDF format to ensure document integrity.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), fostering inclusive growth and development in the market. Startups are also welcomed, reflecting the government's commitment to promoting innovation and entrepreneurship in the technology sector.
Evaluation Process
Bids will be evaluated based on a combination of technical and financial criteria, ensuring that the selected proposal meets the comprehensive requirements of the project. A quality assessment will also form a crucial part of the evaluation, focusing on the reliability and performance of the proposed solutions.
Delivery Locations
Successful bidders will deliver the equipment to specified educational institutions designated by the Department of Higher Education. On-site installation will also occur at these locations, ensuring that the systems are operational from the outset.
Contact Information
For any inquiries regarding this tender, interested parties are encouraged to refer to the official contact points listed in the tender documentation.
By participating in this tender process, bidders contribute to enhancing safety and security within educational institutions, thereby fostering a conducive learning environment for students. The Department of Higher Education invites qualified suppliers to submit their proposals and be part of this significant initiative.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered business entity capable of providing evidence of past projects that align with the specifications of the surveillance system. Furthermore, bidders should hold relevant certifications for security systems, reflecting their technical capabilities and experience in delivering similar solutions, particularly within educational environments.
Technical specifications for this tender encompass the provision of high-definition IP cameras equipped with night vision, network video recorders with ample storage, and essential networking components such as switches and cabling. Compliance with industry quality standards is paramount, ensuring that the surveillance system operates effectively and securely under various conditions.
Bidders are required to submit their proposals electronically through a designated procurement portal. All submissions should be formatted as PDFs, containing specified documents properly labeled with the tender number and title. Clarity and completeness in documentation are crucial to facilitate seamless evaluation by the review committee.
Yes, this tender provides special provisions aimed at encouraging the participation of Micro, Small, and Medium Enterprises (MSEs). There are also benefits extended to startups, aligning with government initiatives that aim to promote inclusive growth, innovation, and a diverse supply base within the procurement process.
The price evaluation process will consider various factors, including the total project cost, equipment specifications, installation fees, and compliance with the technical requirements outlined in the tender. Bidders should ensure transparency and completeness in their financial proposals to enhance their chances during the evaluation phase.
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