Tender Title: High End Laptop - Notebook
Tender Reference Number: GEM/2025/B/6172765
Issuing Authority: Department of Home, Ministry of Home Affairs
The Department of Home under the aegis of the Ministry of Home Affairs is inviting bids for the procurement of High End Laptop - Notebook. This tender aims to acquire a total quantity of 15 units of advanced laptops, tailored to meet the requirements of various departmental functions.
Scope of Work and Objectives
The primary objective of this tender is to enhance the operational efficiency of the Department of Home by equipping it with high-performance laptops. The selected laptops should possess robust specifications suitable for a range of applications, catering to administrative tasks, data analysis, and other critical operations relevant to the ministry's functions.
Eligibility Criteria
Bidders are required to meet essential eligibility criteria including registration as a legal entity and adherence to industry standards. Relevant documentation proving the legitimacy of the business, along with experience in supplying technology products, will be evaluated.
Technical Requirements
The laptops must satisfy specific technical requirements, which may include but are not limited to:
- Minimum processor specifications (e.g., Intel i5 or equivalent)
- Minimum RAM capacity (at least 16GB)
- Solid State Drive (SSD) of a minimum size (e.g., 512GB)
- Compliance with industry-standard security protocols.
Bidders must provide detailed specifications with their submissions to ensure compliance with technical demands.
Financial Requirements
Interested bidders should be aware of the financial requirements, including an Earnest Money Deposit (EMD) that must accompany the proposal. The exact EMD amount will be detailed in the bidding documents. Additionally, payment terms will be disclosed post-evaluation of the proposals.
Document Submission Details
Bidders are required to submit complete documentation through the specified channels provided during the submission process. Proper adherence to submission guidelines is mandatory to ensure consideration of the tender.
Special Provisions
This tender offers special provisions targeting Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from smaller entities. These provisions aim to foster inclusivity within the procurement system while promoting local businesses.
Evaluation Process
The evaluation process will be based on a combination of technical merit and financial feasibility. Each bid will be thoroughly assessed against predefined criteria, ensuring that the most capable suppliers are selected.
Delivery Locations
Products are expected to be delivered to designated locations specified within the tender documentation. Bidders should anticipate facilitating deliveries within allocated timelines to meet departmental needs effectively.
Contact Information
For any queries related to this tender, contact information is available within the official documentation. Interested parties should reach out directly to the designated point of contact for timely clarifications.
All interested bidders are encouraged to review the tender documents thoroughly to ensure compliance and completeness in their submissions. This is a competitive opportunity to contribute to the technological advancement of the Department of Home, ensuring the requisite tools are provided for efficient governance and operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing requisite documentation illustrating compliance with industry standards, and a demonstration of previous experience in supplying similar products. Bidders must confirm their business registration and submit necessary certifications along with their proposals.
Yes, compliance with certain technical specifications is mandatory. Bidders need to provide laptops that meet or exceed established quality standards, including certifications for software and hardware compatibility. Moreover, all laptop configurations must adhere to the specified security protocols outlined in the tender document.
Bidders are expected to furnish a performance security as part of the procurement process. This acts as a safeguard to ensure fulfillment of contractual obligations. The specific amount and conditions surrounding the performance security will be further detailed in the tender documents.
Tenders must be submitted electronically through the specified portal mentioned in the tender documents. Acceptable document formats typically include PDF, Word documents, and Excel sheets, ensuring that all necessary documentation is compiled and submitted in a structured manner.
This tender incorporates special provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs) as part of the government’s initiatives. MSEs may benefit from reservations in the bidding process, fostering a fair competitive environment while simultaneously promoting local economic growth and sustainability.
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