Department of Home Tender by Ut Division (GEM/2025/B/6211562)
AMC / CMC of Fire Extinguishers - Residential; Dry Powder Fire Extinguisher
Tender Timeline
Tender Title: AMC / CMC of Fire Extinguishers - Residential; Dry Powder Fire Extinguisher
Reference Number: GEM/2025/B/6211562
The Department of Home, under the Ministry of Home Affairs, is inviting bids for the provision of Annual Maintenance Contract (AMC) and Comprehensive Maintenance Contract (CMC) for dry powder fire extinguishers in residential buildings. The primary objective of this tender is to ensure the safety and preparedness of residential premises through regular maintenance and adherence to industry standards.
Scope of Work and Objectives
The selected contractor will be responsible for regular maintenance and performance checks of the dry powder fire extinguishers. The core objectives include:
- Ensuring fire extinguishers are functional at all times.
- Conducting inspections and servicing in compliance with safety regulations.
- Providing documentation for all services performed, including testing and inspections.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following requirements:
- Must be a registered entity.
- Should possess relevant qualifications in fire safety management and maintenance.
- Prior experience in servicing fire safety equipment is mandatory.
- Compliance with applicable safety standards and regulations.
Technical Requirements
Each bidder must provide technical details concerning their methodology for inspection and servicing of dry powder fire extinguishers. This includes:
- Description of the equipment and tools used.
- Qualifications of personnel involved in maintaining the extinguishers.
- Evidence of adherence to industry-specific quality standards.
Financial Requirements
Bidders are required to submit their financial proposals along with:
- Detailed pricing for AMC and CMC services.
- Breakdown of costs associated with parts, labor, and potential replacements.
- Proof of financial stability and previous contracts executed in a similar capacity.
Document Submission Details
All bids must be submitted electronically through the official portal. Bidders must ensure that:
- All required documents, including eligibility proof and financial proposals, are included.
- Submission is completed before the stipulated deadline to avoid disqualification.
Special Provisions
This tender may have benefits for Micro, Small and Medium Enterprises (MSEs), encouraging their participation. Bidders should confirm their standing under this classification for potential advantages during the evaluation process.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with eligibility and technical requirements.
- Cost-effectiveness and financial proposals.
- Previous experience and performance records.
Delivery Locations
Services will be required at various residential locations specified by the Department of Home. Successful bidders will receive detailed instructions regarding specific sites.
Contact Information
For further inquiries and clarifications regarding this tender, bidders can reach out to the Department of Home through the official contact points provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the fire safety sector, possessing specific certifications related to maintenance contracts, and demonstrating prior experience in maintaining fire safety equipment. Entities should comply with all relevant local regulations and safety standards to qualify for tender participation.
Bidders must outline their capabilities in maintaining dry powder fire extinguishers. This encompasses familiarity with quality standards such as ISI guidelines and recognized safety protocols. Specifications regarding the testing of equipment, the frequency of service, and documentation processes for each inspection must be provided to ensure compliance with technical requirements.
Bidders must provide clear details regarding their payment terms, which typically include milestones for billing based on completed tasks. Additionally, a performance security is usually mandated to ensure contract compliance, calculated as a percentage of the total bid amount. The deposit ensures that the contractor will fulfill the terms of the contract.
Bids must be submitted electronically via the official bidding portal. Important timelines include the opening date for submissions and the final submission date. All key deadlines must be strictly followed to maintain eligibility, and bidders should be aware of the necessity to check for updates periodically regarding any changes in timelines or submission requirements.
MSEs may gain special benefits when participating in this tender, such as relaxed financial requirements and reduced performance security thresholds. Startups can also leverage certain incentives designed to encourage innovation and competition. Bidders should ensure their eligibility under these categories to maximize the advantages during the evaluation stage.
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