Department of Home Tender by Intra Ips Portal Ministry Of Home Affairs (GEM/2025/B/6124345)
Custom Bid for Services - Hiring of Taxi, Car, Vehicles AC/Non AC
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Tender Title: Custom Bid for Services - Hiring of Taxi, Car, Vehicles AC/Non AC
Tender Reference Number: GEM/2025/B/6124345
Issuing Authority/Department: Department of Home, Ministry of Home Affairs
The Department of Home under the Ministry of Home Affairs is inviting bids for the hiring of taxi, car, and vehicle services, both air-conditioned (AC) and non-air-conditioned (Non-AC). This tender focuses on providing reliable transport solutions for various government functions, ensuring that all operations are carried out smoothly and efficiently. The scope of work includes the availability of vehicles for official purposes, meetings, and other assignments as per departmental needs.
Scope of Work and Objectives
The primary objective of this tender is to secure a logistics solution by hiring vehicles that are well-maintained, comfortable, and punctual. Bidders are expected to provide a range of vehicles that meet the diverse requirements for transportation across different locations. The services are intended to enhance the operational efficiency of the Department of Home.
Eligibility Criteria
To participate in this tender, bidders need to fulfill specific eligibility requirements. This includes being a registered entity, possessing a valid business license, and having satisfactory experience in providing similar services. Additionally, bidders must comply with local transportation regulations and maintain proper insurance for the vehicles offered under this contract.
Technical Requirements
All vehicles offered must meet the highest standards of quality and safety. Bidders must provide a detailed description of their fleet, including make and model, year of manufacture, and maintenance records. Vehicles should also be equipped with GPS for tracking purposes and driver verification must be provided.
Financial Requirements
Bidders are required to demonstrate financial stability through documentation such as balance sheets and proof of current tax compliance. Furthermore, an Earnest Money Deposit (EMD) will need to be submitted along with the bid documentation, ensuring the seriousness of the bidding entity.
Document Submission Details
All interested bidders must submit their proposals along with the requisite documents specified in the tender guidelines. These documents include but are not limited to:
- Company registration and tax details
- Valid driving permits for drivers
- Insurance certificates for vehicles
Submissions must be sent electronically through the designated portal before the specified deadline mentioned in the official notice.
Special Provisions
This tender provides an encouragement for Micro, Small, and Medium Enterprises (MSEs) and incorporates provisions for startups, allowing them to compete on a level playing field. Eligible companies can benefit from relaxed compliance requirements, aiming to boost local business participation in public sector contracting.
Evaluation Process
The evaluation process will assess bids based on the quality of service proposed, reliability of the vehicles, and the overall financial offer. Bidders must be prepared for a comprehensive review of their proposals, including possible interviews or presentations. The successful bidder will be the one that offers the best value while meeting all outlined criteria.
Delivery Locations
The service will require operations across various government facilities and locations, ensuring availability for departmental needs. Specific requirements related to service area coverage will be provided in the tender documents.
Contact Information
For further details, clarification, or inquiries related to the tender, prospective bidders should reach out through the official communication channels provided in the tender documentation.
This tender for the hiring of taxi, car, and vehicle services aims to foster a reliable transportation system within the ministry, contributing to streamlined operations and enhanced public service delivery.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in this tender include being a registered business entity with a valid business license. Bidders should have prior experience in providing similar vehicle hiring services and must comply with local transportation laws. Additionally, it is mandatory for participants to maintain the necessary insurance for their vehicles to ensure safety and compliance during their operations.
Bidders must submit specific certificates which include valid business registration documents, driving licenses for all drivers, and comprehensive vehicle insurance documentation. It is also advisable to provide proof of any quality standards met, which will add credibility to the proposal and enhance the likelihood of selection.
To register for the tender, interested bidders need to create an account on the designated electronic bidding platform. Once registered, they can download the tender documents, review the requirements, and submit their proposals in accordance with the instructions provided. Ensure all required documents are compiled and formatted correctly before submission to meet the tender’s prerequisites.
Documents required for submission should be formatted in standard file types such as PDF, DOC, or JPG, ensuring they are easily readable and accessible. Bidders should adhere to any specific format requirements outlined in the tender instructions to avoid disqualification due to improper documentation.
This tender provides specific benefits for MSEs, including potential exemptions on certain eligibility criteria and flexible compliance arrangements. The aim is to ensure that small businesses have a fair opportunity to compete for government contracts, thus promoting inclusivity and supporting local economies as part of the government’s broader initiative to encourage entrepreneurship and innovation.
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