Tender Title: High End Laptop - Notebook
Reference Number: GEM/2025/B/6139138
The Department of Home, under the Ministry of Home Affairs, is inviting bids for the procurement of High End Laptops - Notebooks. This tender serves the purpose of establishing a contract for the supply of high-quality laptops, which is essential for enhancing the operational capabilities of personnel within the department.
Scope of Work and Objectives
The primary objective of this tender is to procure 15 high-end laptops that meet the specified technical requirements essential for efficient computing, performance, and security that matches the operational needs of the Ministry. The laptops must be capable of supporting various applications utilized by the department, ensuring that staff can perform their duties effectively.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following qualification requirements:
- The bidder should be a registered legal entity.
- Must comply with the necessary industry standards and provide relevant documentation to substantiate their eligibility.
- Experience in supplying similar high-end electronic items will be an advantage.
Technical Requirements
The technical specifications outlined for the laptops will consider:
- High-performance processors (e.g., i7 or equivalent).
- Minimum RAM of 16 GB and SSD storage capacity of at least 512 GB.
- Must have advanced graphics capabilities suitable for graphic-intensive applications.
- Compliance with security standards relevant to data protection within the Ministry’s operations.
Financial Requirements
Bidders must adhere to the following financial stipulations:
- Detailed price quotation per unit, inclusive of taxes.
- Proposals must include payment terms, where payment schedules may be subject to negotiation after tender award.
- An Earnest Money Deposit (EMD) must accompany tender submissions, details of which will be outlined in the submission guidelines.
Document Submission Details
All documentation, including technical specifications, financial proposals, and compliance documents, should be submitted in a sealed envelope. Electronic submissions may also be accepted in specified formats as mentioned in the official guidelines.
Special Provisions
To encourage participation from emerging businesses, special consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions for these entities may include:
- Relaxation of performance security.
- Assistance with guidance on compliance with Make in India policies.
Evaluation Process
The evaluation process will involve assessing the compliance of bids according to predefined criteria, which includes:
- Technical capability and adherence to specifications.
- Financial feasibility and pricing strategies.
- Previous experience and client references.
Delivery Locations
The successful bidder will be required to deliver the laptops to designated locations as specified in the tender documents, ensuring compliance with the delivery timelines.
Contact Information
For detailed inquiries regarding this tender, prospective bidders can refer to the official contact points associated with the Department of Home, where additional guidance and clarification can be provided.
General Information
Evaluation and Technical Information
Tender Documents
3 DocumentsCorrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity with experience in supplying similar high-end electronic items. Bidders must provide adequate documentation proving their capacity to fulfill the tender requirements, along with any compliance certifications.
Bidders must submit relevant certificates that validate compliance with industry standards and quality benchmarks. This may include product quality certifications, registration certificates, and any other necessary documentation that reflects the bidder’s capability to meet the technical specifications.
The registration process involves submitting the requisite documentation to the Department of Home, including proof of eligibility, business registration documents, and previous experience records. Interested bidders should ensure they provide all necessary information for proper evaluation.
The department mandates specific document formats for submissions, which may include PDFs for formal documents and Excel sheets for financial proposals. Participants must adhere to these formats to ensure their submissions are considered.
The performance security requirements typically require bidders to submit a security deposit alongside their bid. The amount and conditions for this deposit will be specified in the tender documents, ensuring compliance until the successful execution of the contract.
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