Tender Title:
GEM/2025/B/6130428
Issuing Authority:
Department of Legal Affairs, Ministry of Law and Justice
This tender invites bids for the procurement of various Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR (V2), and Multifunction Machine MFM (V2). The primary objective is to enhance the technological infrastructure within the Department of Legal Affairs. The scope of work includes the supply and installation of the listed items which are critical for ensuring efficient operations and service delivery.
Scope of Work and Objectives
The scope includes the following specifications and objectives:
- Entry and Mid Level Desktop Computers: Provision of 17 units of desktop computers to support various administrative functions.
- Line Interactive UPS with AVR: Supply of UPS systems designed to protect equipment from power fluctuations.
- Multifunction Machines (MFM): Installation of multifunction machines to facilitate printing, scanning, and copying needs.
These enhancements aim to improve workflow efficiency and deliver superior service to the public.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered entity with valid documentation.
- Have prior experience in supplying IT equipment to government entities or equivalent sectors.
- Comply with all relevant tax obligations and provide necessary certifications.
Technical Requirements
Bidders must provide detailed specifications for the following items:
- Desktop Computers: Must support minimum hardware specifications to ensure multiprogram support and connectivity.
- Line Interactive UPS: Must provide surge protection with automatic voltage regulation to ensure uninterrupted power.
- Multifunction Machines: Should provide high-quality output and should meet the expected volume of operations.
Financial Requirements
Bidders are responsible for:
- Presenting a clear and detailed financial proposal including pricing for each item.
- Submitting an Earnest Money Deposit (EMD) as specified in the tender documents to secure the bid.
Document Submission Details
All bids must be submitted via the designated online portal along with requisite documents and compliance certifications. Proposals should be in PDF format and clearly labeled according to the submission guidelines outlined in the tender documents.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and may offer benefits to startups. Specific provisions ensuring local content and compliance with 'Make in India' policies will be evaluated as part of the tender assessment process.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with technical specifications and quality standards.
- Financial feasibility and overall cost-effectiveness.
- Past performance and experience in similar projects.
Bids will be assessed in a structured fashion to ensure fairness and transparency.
Delivery Locations
Successful bidders will be required to deliver the specified items to designated locations within the jurisdiction of the Department of Legal Affairs, as directed in the respective bid agreement.
Contact Information
For further details, bidders are encouraged to refer to the official contact persons mentioned in the tender documents, ensuring proper communication regarding queries and clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid tax documentation, and having prior experience in supplying IT-related equipment. Bidders must ensure their compliance with all necessary certifications, as outlined in the tender documentation.
Bidders should provide certificates such as GST registration, ISO certifications if applicable, and proof of previous work or supply agreements with government departments or similar entities. These required certificates must demonstrate the bidder’s credibility and capability in fulfilling the contract requirements.
All documents concerning the tender, including the technical specifications and financial proposals, must be submitted in PDF format. Bidders must adhere to the submission guidelines outlined in the documents to ensure comprehensive evaluation.
An Earnest Money Deposit (EMD) is required as part of the financial proposal. The amount and conditions related to the EMD are detailed in the tender documents and must be fulfilled prior to bid submission to secure the bidder’s interest in the project.
This tender includes provisions aimed at encouraging the participation of Micro, Small, and Medium Enterprises (MSEs). Benefits may include preference in evaluation and potential exemptions from certain criteria, aligned with government initiatives to strengthen local manufacturing and support startups in accordance with ‘Make in India’ policies.
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