Tender Title:
Procurement of 02 X Field Flush Latrine, 01 X Janglot, and 01 X Basoli
Reference Number:
GEM/2025/B/6155005
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The purpose of this tender is to invite qualified bidders for the procurement of essential sanitation equipment, which includes 02 field flush latrines, 01 Janglot, and 01 Basoli. This equipment aims at enhancing the sanitary conditions and facilities provided by the Ministry of Defence. The successful contractors will be responsible for delivering high-quality materials that meet technical and operational specifications set by the department.
Eligibility Criteria:
To be eligible for this tender, bidders must be registered entities with a valid PAN (Permanent Account Number) and GST (Goods and Services Tax) registration. Additionally, bidders should have prior experience in supplying similar equipment and must comply with the local procurement regulations.
Technical Requirements:
Bidders must ensure that all materials provided meet the standards specified in the tender documents. This includes compliance with relevant safety and operational standards. The specifications for the field flush latrine, Janglot, and Basoli will be detailed in the attached technical documents, ensuring they are suitable for use in military and field conditions.
Financial Requirements:
Bid proposals must include a detailed breakdown of costs, including unit prices and total bid price. Bidders will be required to submit an Earnest Money Deposit (EMD) as part of their bid, the amount of which will be specified in the tender documents. Pricing must be competitive and include all applicable taxes and shipping costs.
Document Submission Details:
Bidders must submit their proposals by the specified deadline in the prescribed format, which may include both physical and electronic submissions. The submission must also include all necessary documentation, such as company registration certificates, financial statements, and compliance certificates.
Special Provisions:
There are provisions in place for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation. This includes relaxations in eligibility criteria and potential benefits in the evaluation process, making it easier for these businesses to compete.
Evaluation Process:
The evaluation of the bids will be conducted following the guidelines set by the Ministry of Defence. Key factors in the selection process include compliance with technical specifications, price competitiveness, and the overall reputation of the bidding entity. Additionally, local content considerations and adherence to national policies will play a crucial role in evaluation.
Delivery Locations:
Successful bidders will be required to deliver the equipment to designated locations provided by the Ministry of Defence. Delivery locations may include various military installations, requiring timely and efficient logistics.
Contact Information:
For further inquiries regarding this tender, please refer to the procurement section of the official Ministry of Defence website or consult your local procurement office.
Other Important Information:
It is crucial for bidders to familiarize themselves with all tender requirements to ensure compliance and enhance their submission quality. Bidders are encouraged to participate actively and can seek clarification on any aspect of the tender during the designated inquiry period.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having valid GST and PAN registration, and demonstrating prior experience in supplying similar equipment. Bidders must also comply with local procurement regulations and demonstrate financial stability through submitted documents.
Bidders should ensure that all materials provided meet the defined technical specifications outlined in the tender documents. This includes adhering to safety standards and operational requirements suitable for military use. Compliance with outlined quality standards is critical for bid acceptance.
The Earnest Money Deposit (EMD) is required as a financial guarantee submitted along with the bid. The specific amount and acceptable forms of EMD will be detailed in the tender documents. It is crucial to submit the EMD to ensure your bid is valid and considered for evaluation.
The evaluation and selection process will involve assessing bids based on compliance with technical requirements, pricing competitiveness, and the bidder’s credibility. Clear guidelines for evaluation will be shared in the tender documents, ensuring transparency and fairness in selecting contractors.
This tender offers several benefits for Micro, Small, and Medium Enterprises (MSEs), including potential relaxations in eligibility criteria and preferential evaluation considerations. MSEs will also receive support to enhance their participation and competitiveness in the bidding process.
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