Tender Title: Supply of Filters
Tender Reference Number: GEM/2025/B/6117628
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Supply of Filters tender, referenced as GEM/2025/B/6117628, is released by the Department of Military Affairs under the Ministry of Defence. This tender entails the provision of essential filter components, specifically focusing on the supply of Element Fuel Filters, Element Oil Bypass Filters, and Element Lub Oil Filters. The primary aim of this tender is to ensure that military and defense operations maintain efficiency and reliability through quality filters, vital for the smooth functioning of machinery and vehicles.
Scope of Work and Objectives
This tender involves providing a total of 16 units of various types of filters listed above. Successful bidders are expected to deliver high-quality filtration solutions that align with industry standards, catering to the specialized needs of military applications. Each filter's performance directly impacts operational capability, thus, attention to technical specifications and quality is paramount.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity or business providing filtration solutions.
- Hold relevant certifications for the manufacturing and supply of filters.
- Previous experience in supplying similar products to government or defense sectors is strongly desirable.
- Compliance with operational standards as dictated by defense regulations is essential.
Technical Requirements
Technical requirements include:
- Adherence to prescribed specifications regarding filter design, material, and performance.
- Certification of materials used in manufacturing.
- Compliance with quality standards recognized within the defense sector.
Financial Requirements
Participants must provide financial documentation sufficient to demonstrate capability to fulfill the contract. This includes:
- Bank statements or proof of financial stability.
- Previous contracts that exhibit a history of on-time delivery and quality products.
Document Submission Details
All documents must be submitted electronically via the designated platform, outlining:
- Completed bid forms.
- Supporting documents like licenses, certifications, and financial statements. Ensure that submitted documents are in accepted formats such as PDF or DOCX, as outlined in the tender guidelines.
Special Provisions
This tender highlights the importance of inclusivity and offers advantages to Micro, Small, and Medium Enterprises (MSEs) and startups to enhance participation. Such provisions may include relaxations in eligibility criteria and support in the procurement process to encourage innovation from emerging businesses.
Evaluation Process
The evaluation process will be meticulous, focusing on:
- Technical compliance to specifications.
- Financial stability.
- Track record of past projects. Bids will be evaluated for cost-effectiveness and delivery capability.
Delivery Locations
Successful vendors will be required to deliver the filters to specified military bases or storage facilities as directed by the Department of Military Affairs.
Contact Information
For further inquiries or clarifications related to this tender, bidders are encouraged to reach out through the official channels provided in the tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant certifications for the manufacture and supply of filters, and demonstrating previous experience in supplying products to governmental or military sectors. Potential bidders must also comply with operational standards dictated by defense regulations to ensure they meet necessary criteria for participation.
The technical specifications involve compatibility with military standards, including specific design, material performance, and durability. Bidders must provide certification and documentation affirming their compliance with quality standards recognized in the defense sector, ensuring the filters can withstand rigorous operational conditions.
The Earnest Money Deposit (EMD) is a prerequisite to participate in the tender, demonstrating the bidder’s financial commitment. Alongside, successful bidders are required to provide a performance security to safeguard the interests of the authority, which will be specified in the tender documentation.
Documents must be submitted electronically through the designated portal. Accepted document formats include PDFs and DOCX. Participants should ensure that all necessary documentation, including bid forms and supporting financial records, are included and clearly legible.
Yes, the tender includes significant benefits for MSEs, providing advantages such as relaxed eligibility criteria and additional support to foster participation. These privileges aim to encourage innovation while ensuring that small enterprises can actively contribute to the defense sector supply chain.
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