Tender Title: IT MAINT
Tender Reference Number: GEM/2025/B/6195633
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The intent of this tender is to procure a variety of IT maintenance and support items categorized under essential equipment, specifically including Printer Drums, Monitors, UPS 1 KVA, Batteries 12V 7 AH, Processors, Mother Boards, Keyboards and Mouse Combos, and RAM DDR 4 8GB. The main objective is to enhance the operational efficiency of the IT infrastructure within military applications by providing high-quality equipment that meets the required specifications.
Eligibility Criteria
Suppliers must be legally registered entities with a valid GST number and must exhibit financial stability to participate in this tender. Previous experience in supplying similar IT equipment will be an advantageous criterion for eligibility. Proper certifications and compliance with industry standards are essential.
Technical Requirements
Bidders are required to adhere to specific technical standards as part of their bids. All offered items must meet or exceed the following criteria:
- Compliance with ISO certification for electronic components.
- Products must have a minimum warranty period as stated in the tender document.
- Specifications for components must be explicitly listed, along with relevant product datasheets.
Financial Requirements
Bidders need to demonstrate their financial capability to fulfill the order requirements. Interested parties are required to submit financial statements alongside their bids. The Earnest Money Deposit (EMD) and any other financial proofs must also be included in the submission.
Document Submission Details
All interested bidders must prepare and submit their documents electronically through the designated online portal. This includes technical bids, financial bids, and any other necessary documentation. Detailed instructions on the submission process can be found within the tender documents provided.
Special Provisions
Special consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups, with specific provisions aimed at fostering the growth of these businesses in the procurement ecosystem. This may include variations in bid evaluation criteria or price quoting frameworks.
Evaluation Process
The evaluation process will involve a thorough review of both technical and financial bids. Criteria for selection will be based on:
- Technical compliance and quality of the products offered.
- Pricing structure with regard to market standards.
- Supplier’s experience and past performance in similar projects.
The tender will be awarded to the most advantageous offer as determined by the evaluation committee.
Delivery Locations
The delivery locations will be specified in the tender documentation and are expected to be within the precincts of military installations as per the operational requirements. Bidders should be prepared to provide logistics and delivery timelines upon acceptance of their bids.
Contact Information
For additional queries regarding the tender, potential bidders can reach out to the Department of Military Affairs. Specific contact details are not disclosed in this brief but can be found in the tender documents.
Tender BOQ Items
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Evaluation and Technical Information
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST number, demonstrating financial capability, and having previous experience in supplying similar IT maintenance equipment. Suppliers must comply with all applicable regulations and provide necessary documents verifying their qualifications.
To participate in this tender, bidders must provide certificates demonstrating compliance with relevant technical specifications and industry standards. This includes ISO certifications for electronic components, along with any additional documentation that showcases product safety and quality standards.
Bidders must submit their proposals electronically through the designated online portal for this tender. All technical and financial documents should be compiled in the required format, as specified in the procurement guidelines, ensuring they are clear and concise for the evaluation committee.
The Earnest Money Deposit (EMD) is a financial assurance that bidders must submit alongside their proposals, the amount of which is specified in the tender documents. Additionally, awarded bidders will be required to provide a performance security to ensure compliance with the contract terms upon award of the tender.
MSEs may benefit from simplified compliance processes, preferential pricing considerations, and support under various government schemes aimed at fostering growth in the sector. Provisions in the procurement process specifically designed for startups and MSEs are emphasized to promote inclusion and participation.
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