Tender Title: Supply of Personal Laptop and Tablet
Reference Number: GEM/2025/B/6063112
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the procurement of high-quality personal laptops and tablets. This tender aims to supply five units of laptop and tablet devices to enhance operational efficiency and support the digital needs of personnel within the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to identify a reliable supplier who can deliver products that meet technical specifications while ensuring durability and efficiency. The scope of work includes providing five units of both personal laptops and tablets that conform to the required standards set forth in this document. Vendors must demonstrate the ability to deliver quality products within a stipulated time frame, facilitating seamless integration into operational workflows.
Eligibility Criteria
To qualify for consideration, bidders must fulfill the following eligibility criteria:
- Registered entity within India.
- Compliance with relevant laws and regulations governing the sale of electronic devices.
- Proven experience in supplying similar equipment to government or defense organizations.
Technical Requirements
Bidders are required to meet specific technical requirements for both laptops and tablets, which include but are not limited to:
- Minimum specifications for processing power, RAM, and storage.
- Compatibility with prevailing software used within the Ministry of Defence.
- Warranty and after-sales service offerings.
Financial Requirements
Bid submissions must include a detailed breakdown of costs associated with supplying the laptops and tablets. Financial stability must be demonstrated through a recent financial statement, along with relevant tax registration documents.
Document Submission Details
All documents must be submitted electronically through the designated platform. Bidders are encouraged to ensure completeness of submissions, as incomplete applications may lead to disqualification.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, with potential benefits such as relaxed eligibility criteria and financial support.
- Startups will also receive special consideration to promote innovation and support new businesses in the technology sector.
Evaluation Process
The evaluation of bids will be conducted based on predetermined criteria including price, technical specifications, adherence to submission guidelines, and delivery timelines. Shortlisted bidders will be notified and may be required to present technical demonstrations.
Delivery Locations
Successful bidders must arrange for the delivery of the laptops and tablets to the specified locations within the Ministry of Defence facilities.
Contact Information
For further inquiries, potential bidders may reach out via the email address provided in the official communication from the Department of Military Affairs. It is advised to refer to official tender documentation for updated contact details and communication protocols.
Additional Information
Bidders are encouraged to familiarize themselves with the Make in India initiative and other procurement policies that may influence their proposal. Adherence to local content requirements will be taken into consideration during the evaluation process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within India, and compliance with laws regarding the sale of electronic devices. Bidders must also have a proven track record of supplying equipment to government bodies, showcasing both reliability and capability in meeting delivery schedules.
The technical specifications for the laptops and tablets include minimum criteria for processing speed, memory (RAM), and storage capacity. Devices must be compatible with the software used by the Ministry of Defence, and vendors must ensure that they are providing warranties and after-sales support.
Bidders must include a detailed financial breakdown in their submission, along with recent financial statements that demonstrate financial stability. Tax registration documents will also need to be supplied to ensure compliance with all relevant regulations.
All bid documents must be submitted electronically through the designated online portal. It is essential to ensure that the submissions are complete and comply with the requirements set forth in the tender document to prevent disqualification.
MSEs are provided with special considerations such as relaxed eligibility criteria and access to financial support. Startups will be evaluated based on their innovative proposals, encouraging participation from newer businesses aiming to supply to the defense sector under the Make in India initiative.
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