Tender Timeline
Tender Title: AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Tender Reference Number: GEM/2025/B/6016353
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the Annual Maintenance Contract (AMC) and Comprehensive Maintenance Contract (CMC) for the Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler System. This tender aims to ensure the safety and operational readiness of fire safety systems installed across various facilities.
Scope of Work and Objectives
The scope of the contract includes the maintenance, repair, and servicing of fire safety equipment. The objectives are to:
- Ensure continuous compliance with safety standards.
- Minimize system downtimes and enhance operational efficiency.
- Implement proactive service measures and quick response strategies.
Bidders must provide comprehensive plans outlining their proposed maintenance schedules, response times, and detailed service offerings for each system involved.
Eligibility Criteria
To qualify for participation in this tender, bidders must:
- Be a registered entity with the necessary experience in handling AMC and CMC contracts for similar systems.
- Provide proof of prior service contracts that demonstrate expertise in fire safety systems.
- Comply with all applicable regulations and standards.
Technical Requirements
Participating firms must supply:
- Staff with verified qualifications in the field of fire safety engineering.
- Certificates of competency for installation and maintenance personnel.
- Compliance with national and international fire safety practices.
Financial Requirements
Bidders are expected to demonstrate:
- Financial stability through bank statements.
- Existing insurance coverage for their operations and liabilities.
- Preparedness to provide an Earnest Money Deposit (EMD) as defined in tender specifics.
Document Submission Details
All required submissions must be made electronically through the designated tender portal. Ensure that all documents are complete and adhere to the accepted document formats specified in the tender guidelines.
Special Provisions
This tender particularly encourages participation from Micro, Small, and Medium Enterprises (MSEs) and encourages startups, consistent with government initiatives to foster entrepreneurship and innovation.
Evaluation Process
The evaluation of bids will be conducted based on pre-defined criteria, which include:
- Compliance with technical specifications.
- Financial proposals.
- Proven track records of successful contracts in fire safety.
Delivery Locations
Services may be required across various locations specified later in the detailed tender documentation.
Contact Information
For further details, bidders are encouraged to reach out to the Department of Military Affairs. Exact contact details should be checked on the official tender website to ensure accurate communication.
This tender represents an excellent opportunity for qualified contractors to engage in critical maintenance services crucial for the safety of operations within military assets, promoting safety, reliability, and regulatory compliance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for participation involve being a registered entity with proven expertise in managing AMC and CMC for fire safety systems. Bidders must demonstrate past contracts that prove their capability, comply with industry regulations, and have the necessary certifications for their staff.
Bidders must present a variety of required certificates, including certifications of competence in fire safety installations and maintenance, along with any required national or local regulatory compliance certificates that demonstrate adherence to safety standards.
To engage in the registration process, bidders must create an account on the official tender portal where all other submission guidelines and requirements are clearly outlined. Proper documentation must be uploaded as specified.
The technical specifications dictate that the systems should comply with the prescribed safety standards and must be maintained by certified personnel. Bidders should propose maintenance strategies that address installation, operational efficiency, and emergency response protocols.
The Earnest Money Deposit (EMD) is a mandatory requirement to ensure that only serious bids are submitted. The specific amount and the payment method will be outlined in the tender documentation. Performance security may also be required after the contract is awarded, ensuring fulfillment of contractual obligations.
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