Tender Title: Supply of Clutch and Engine Components
Reference Number: GEM/2025/B/6192883
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply of various automotive components, including the COVER ASSY CLUTCH DIA 260, BEARING ASSY END, ASSY CLUTCH DISC, TIMING BELT, ASSY FUEL FILTER, OIL SEAL, ASSY PRE FILTER, AIR FILTER ELEMENT, ASSY HOSE, ASSY VACUM HOSE, and HOSE AB 309. The objective of this tender is to procure high-quality components that adhere to strict technical and quality standards necessary for military applications.
Scope of Work and Objectives
The primary scope of work involves the successful delivery of the aforementioned components, ensuring they meet the specified technical requirements and quality standards. The bidder must guarantee timely supply and compliance with the delivery schedule. The objective is to enhance operational readiness and efficiency in the supply chain management of military vehicle components.
Eligibility Criteria
Bidders must meet specific eligibility criteria, including being a registered entity with a valid GST number. Previous experience in handling similar contracts within the defense sector will be an advantage. Bidders must comply with all legal requirements prescribed by the Ministry of Defence.
Technical Requirements
Each component must adhere to rigorous technical specifications outlined in the tender documents. These specifications will include material composition, performance characteristics, and applicable standards. Bidders are expected to provide documentation demonstrating compliance with these requirements as part of their submission.
Financial Requirements
Bidders must submit a financial proposal that includes pricing details and must comply with the pricing format specified in the tender documents. It is crucial that the proposal is competitive while also reflecting the quality and reliability of the components.
Document Submission Details
All required documentation must be submitted electronically through the designated online portal. Bidders are required to include technical specifications, financial bids, and any certifications as specified in the tender.
Special Provisions
The tender includes provisions beneficial for Micro, Small and Medium Enterprises (MSEs) and startups, encouraging participation from these entities. These benefits may include relaxed qualification criteria and dedicated support for navigating the tendering process.
Evaluation Process
Bids will be subjected to a comprehensive evaluation process that assesses both technical and financial aspects. Technical bids will be evaluated first for compliance with the specifications; only those meeting the standards will proceed to the financial evaluation stage.
Delivery Locations
The delivery locations will be specified upon successful selection of the bidders and will cover various military installations as required.
Contact Information
For any inquiries related to this tender, bidders should direct their questions to the official contact points provided in the tender documents.
Tender BOQ Items
11 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered legal entity within the relevant jurisdiction and possessing a valid GST registration. Bidders must also demonstrate experience in supplying automotive components, particularly within defense or military applications. Other compliance documents may be required as outlined in the tender specifications.
Bidders are required to submit several certificates, including a valid GST certificate, a registration certificate for the entity, and any relevant quality certifications such as ISO. It is essential that all documents submitted align with the specifications to ensure eligibility during the evaluation process.
The registration process typically involves creating an account on the designated tender portal. Bidders will be prompted to provide comprehensive company details, including registration numbers and necessary credentials. After registration, bidders can download the tender documents and submit their proposals as detailed in the instructions.
Bidders should ensure that all submitted documents are in the accepted formats as specified in the tender documents, typically including PDF, Excel, or Word formats. It is crucial to adhere to the guidelines to avoid any disqualification during the evaluation.
The payment terms stipulate that payments will be processed upon successful delivery and acceptance of components in line with the agreed terms. Additionally, a performance security deposit may be required, calculated as a percentage of the total bid value, to ensure compliance with delivery schedules and quality standards.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders