Tender Title: Supply of Spare Parts
Tender Reference Number: 202b1f20a
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The tender pertains to the procurement of essential spare parts required for the maintenance and operational efficiency of military equipment. The items include, but are not limited to, Oil Seals, Fusible Link Assemblies, Inner Rear View Mirror Assemblies, Brake Drum Dust Covers, Engine Harnesses, and Rear Harnesses. This initiative aims to ensure the availability of high-quality components that enhance the functionality and lifespan of military vehicles and machinery.

Scope of Work and Objectives

The scope of work for this tender encompasses the complete supply of the specified spare parts in a timely and efficient manner. Bidders are expected to offer comprehensive solutions, including:

• Quality Assurance: Ensure that all supplied parts meet the required standards and specifications to enhance operational reliability.
• Logistics: Manage the delivery of spare parts to designated military locations across the region.
• Post-Supply Support: Provide necessary documentation and support for installation and maintenance.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

1. Must be a legally registered entity with a valid business operating license.
2. Proven experience in supplying military-grade spare parts or similar products.
3. Submission of requisite documentation demonstrating compliance with industry standards.

Technical Requirements

Bidders must ensure that all parts comply with specified technical requirements such as:

• Adhering to International and national quality standards.
• Certifications for all spare parts must be attached, ensuring they are free from defects and manufactured using appropriate materials.

Financial Requirements

Bidders are required to submit full financial disclosures along with their bids, including:

• Detailed pricing for each spare part along with total cost for the complete quantity of 25 units.
• Breakdown of taxes and additional charges if applicable.

Document Submission Details

All bids must be submitted electronically through the designated procurement portal. Documentation requirements include:

• Bid proposal document.
• Certificates of compliance with technical standards.
• Company registration and tax documents.
• EMD (Earnest Money Deposit) as per the stipulated amount in the guidelines.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing potential benefits such as:

• Relaxed eligibility standards for MSEs.
• Encouragement to support local production, in alignment with government policy.

Evaluation Process

Bids will be evaluated based on:

• Compliance with technical and financial requirements.
• Past performance and references provided.
• Bidder’s ability to meet delivery timelines and provide post-supply support.

Delivery Locations

Successful bidders will be required to deliver the spare parts to designated military bases or storage facilities as outlined in the delivery instructions provided in the tender documents.

Contact Information

For any queries related to this tender, prospective bidders should refer to the contact section within the procurement platform for further assistance and guidance.