Tender Title: Automotive Vehicles - Retro - Reflective Sheets and Tapes (Traffic Safety) as per IS 14221

Tender Reference Number: 180151e96

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Automotive Vehicles - Retro - Reflective Sheets and Tapes (Traffic Safety) tender invites bids from qualified suppliers for the procurement of high-quality retro-reflective sheets and tapes, designed for enhanced visibility and safety in the automotive sector. The primary objective of this tender is to ensure that the materials supplied adhere to the Indian Standard IS 14221, establishing a benchmark for durability and reflectivity critical for traffic safety measures.

Scope of Work and Objectives

The successful bidder will be responsible for the supply of 200 units of retro-reflective sheets and tapes. These products must meet specific quality standards ensuring they offer excellent visibility under various environmental conditions. Bidders are expected to demonstrate proficiency in meeting the technical specifications outlined in the tender documents, ensuring all supplied products are fit for purpose in enhancing road safety.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities compliant with all applicable laws and regulations. This requirement includes possessing a valid GST registration and any relevant certifications that pertain to the production of reflective materials. Additionally, potential bidders with experience in delivering similar products will be given preference.

Technical Requirements

Bidders must supply products that comply with IS 14221, guaranteeing that the reflective sheets and tapes offered meet municipal and national safety standards. Submissions should include detailed datasheets demonstrating compliance with the environmental testing and performance criteria specified in the standard. Quality testing results, including details about the application method and maintenance information, should also be included in the proposal.

Financial Requirements

Bid proposals must include a comprehensive breakdown of costs associated with the supply of products, including unit pricing, taxes, and any additional fees. Bidders may also be required to present proof of financial stability, including past financial statements and bank references, to assure their capacity to fulfill the order.

Document Submission Details

All bids must be submitted electronically through the designated portal, following the guidelines set forth in the tender documentation. Bidders should ensure that all documents, including supporting certificates, compliance reports, and pricing details, are presented in the required formats to avoid disqualification.

Special Provisions

In recognition of the need to promote Micro, Small, and Medium Enterprises (MSEs) and startups, this tender may offer benefits such as reduced financial guarantees and pre-qualification criteria. Suppliers that meet these classifications are encouraged to apply and will be given consideration during the evaluation process.

Evaluation Process

The evaluation of bids will be conducted based on predetermined criteria, which include compliance with technical specifications, pricing, and overall quality assurance. Bidders should also be aware that the authority reserves the right to negotiate terms or seek clarification from tenderers to achieve optimal value.

Delivery Locations

The delivery will be required at specified military facilities across India, ensuring that all products are transported and received efficiently. The precise delivery points will be communicated post-award of the contract.

Contact Information

For further inquiries regarding the tender, bidders should follow the guidelines provided within the official tender documents. All communications must be conducted through the designated channels set forth by the Department of Military Affairs.

In summary, the 180151e96 tender focuses on acquiring high-quality reflective materials aimed at improving road safety, while supporting the inclusion of MSEs and startups in the bidding process. All prospective bidders are encouraged to ensure compliance with the outlined technical and financial requirements to avoid disqualification and to promote fair competition.