Procurement of OFC Based Surveillance System (511a96b5)
The Department of Military Affairs under the Ministry of Defence invites bids for the Procurement of OFC Based Surveillance System. This tender encompasses a comprehensive scope of work aimed at enhancing security and surveillance capabilities through the installation and commissioning of an optical fiber cable (OFC)-based surveillance system.
Scope of Work and Objectives
The primary objective of this tender is to procure, supply, and install a robust and efficient OFC Based Surveillance System comprising components such as Cameras, Network Video Recorders (NVR), Televisions, Hard Disk Drives (HDD), Personal Computers (PC), Unshielded Twisted Pair Cables (UTP), Poles, Racks, Uninterrupted Power Supply (UPS) systems, Switches, and various cables. Additionally, this tender includes essential installation and commissioning services, structured cabling, demo, and training sessions for efficient operation and management of the system.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements. These include being a registered entity compliant with national procurement regulations. Bidders should demonstrate relevant experience in deploying surveillance systems and must provide documentation to establish their operational capacity.
Technical Requirements
All proposed solutions must adhere to mandated technical specifications and operational standards. Bidders are required to submit detailed technical proposals that outline product conformity to the specifications set forth in the tender documents. The proposal should include information on the quality standards of the equipment, including testing criteria that must be satisfied.
Financial Requirements
All bidders must prepare a financial proposal that outlines the total cost associated with the procurement and installation of the surveillance system. Additionally, this includes the submission of an Earnest Money Deposit (EMD) to safeguard the integrity and seriousness of the bids submitted. The tender documentation will specify the amount and mode of payment for the EMD.
Document Submission Details
Interested bidders must submit their proposals along with the required documents via the specified submission methods outlined in the tender. Relevant forms must be filled out completely to ensure eligibility. Carefully follow the guidelines for document formats accepted by the Department of Military Affairs.
Special Provisions
Recognizing the importance of supporting small enterprises, this tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are designed to encourage participation by offering relaxations in eligibility and compliance requirements, in line with national policies aimed at boosting the local economy.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria that include technical competency, financial viability, and adherence to quality standards. A detailed evaluation process will ensure transparency, where a comparative analysis of all submissions will be made to select the most qualified bidder for contract award.
Delivery Locations
The delivery locations for the installation of the OFC Based Surveillance System are specified in the tender document. Bidders must account for logistical considerations in their proposals to ensure timely delivery and implementation.
Contact Information
For any inquiries or clarifications regarding this tender, Bidders are encouraged to reach out to the designated contact points as specified in the tender documents. Clear communication is essential for addressing any concerns related to the bid submission process or technical specifications.
This comprehensive tender offers a significant opportunity for qualified bidders to demonstrate their capabilities in securing critical infrastructure through innovative surveillance solutions. Participation in this tender provides a platform for collaboration with the Department of Military Affairs, ultimately contributing to enhanced national security.
Tender BOQ Items
16 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliant with national regulations. Bidders must demonstrate relevant experience in delivering similar projects, along with the necessary documentation to prove operational capability. Prior experience in similar procurement projects may be beneficial as part of a competitive submission.
Bidders are required to provide specific certificates that confirm compliance with quality and safety standards. This may include ISO certifications, manufacturer warranties, and installation certifications to validate the technical and quality competencies of the offered products. Compliance with local regulations regarding procurement must also be demonstrated.
The document submission process requires bidders to follow the specified guidelines found in the tender documents. Proposals, along with the completed forms and necessary documents, should be submitted through the stated methods (i.e., online platforms or designated offices). Make sure documents are in accepted formats to avoid issues during evaluation.
The Earnest Money Deposit (EMD) details, including the amount and submission method, are specified within the tender documentation. The EMD serves as a guarantee of the bidder’s intention to proceed should their bid be accepted. Non-compliance with EMD requirements could render the proposal invalid.
Yes, this tender includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). Bidder encouragement is shown through relaxed eligibility criteria and potential financial incentives, thus promoting inclusivity in government procurement processes. Embracing MSEs aligns with broader objectives to strengthen local economies.
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