Tender Title: GYMNASIUM EQUIPMENT
Reference Number: GEM/2025/B/5979365
Issuing Authority
The Department of Military Affairs, under the Ministry of Defence, is responsible for issuing this tender. This department aims to enhance the physical fitness facilities available to military personnel.
Scope of Work and Objectives
The primary objective of this tender is to procure various gymnasium equipment including but not limited to:
- Stepmill Commercial
- Smith Machine with Functional Trainer
- Water Rower Machine
- Treadmill
- Abdominal Exercise Machine
- Chest Press Pin Loaded
- Dumbbells
The tender encompasses a total quantity of 48 units of equipment across different categories, aiming to ensure that personnel have access to high-quality fitness resources that enable effective physical training.
Eligibility Criteria
Prospective bidders must meet defined eligibility criteria which typically include:
- Being a legally registered entity.
- Demonstration of previous successful supply and installation of gym equipment within similar environments.
- Provision of relevant certifications that affirm product quality and safety.
Technical Requirements
Bidders are required to showcase adherence to specific technical specifications, including compliance with industry standards for gym equipment. This includes:
- Equipment durability and function.
- Safety features.
- Warranty and maintenance provisions.
- Compliance with established quality standards relevant to gym equipment.
Financial Requirements
Bidders need to provide a comprehensive financial proposal, ensuring transparency about pricing. The proposal should reflect the cost of all listed items, including delivery and installation. Bidders may also need to demonstrate financial soundness through provision of company financial statements.
Document Submission Details
All bids must be submitted in the prescribed format as outlined in the tender documentation. Submission should be done via the designated online portal, and bidders should ensure that they have included all necessary documentation to support their bids for full evaluation.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. There will be benefits and concessions available specifically for MSEs, promoting their participation in the procurement process.
Evaluation Process
The evaluation of bids will follow a structured process wherein bids will be assessed on criteria such as compliance with technical requirements, financial viability, and previous experience. The selection process aims to identify the best value offering while maintaining the integrity of the procurement process.
Delivery Locations
Selected bidders will be responsible for delivering the equipment to designated military facilities across the country. Specific delivery locations and logistics arrangements will be communicated post-selection.
Contact Information
For any queries regarding this tender, interested bidders are encouraged to reach out to the Department of Military Affairs directly through the contact provided in the tender documents.
By ensuring timely and meticulous responses to all tender requirements, participants are positioned to enhance their chances of success in securing this important contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering gym equipment. Bidders must provide documentation proving previous experience in similar contracts, compliance with safety standards, and necessary certifications. All submissions should demonstrate that the bidder can reliably meet the specified requirements for the tender items. Bidders failing to meet these criteria may face disqualification.
Participants must provide relevant certificates such as quality assurance certifications, safety compliance documentation, and product-specific certifications that affirm their equipment meets industry standards. Certifications should substantiate the durability and safety of the gymnasium equipment being proposed in bids.
All documents submitted for the GYMNASIUM EQUIPMENT tender must be in digital format, specifically PDF or Word documents. Bidders are encouraged to ensure that all submissions are clear, legible, and formatted correctly according to the guidelines provided in the tender documentation to avoid disqualification based on submission errors.
Payment terms for the tender specify structured payment plans, typically outlined in the contract post-award. These may include an initial deposit upon contract signing, followed by subsequent payments linked to key milestones such as delivery and installation of equipment. Specific details will be finalized post-selection and communicated to successful bidders.
The evaluation and selection process will be conducted by a panel within the Department of Military Affairs, taking into account the compliance with technical specifications, financial proposals, and prior experience in delivering similar contracts. Only bids that satisfy stipulated requirements will be considered for further assessment, ensuring a competitive and fair selection process.
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