Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6141789)

Tender Title: Line Interactive UPS with AVR (V2)

Tender Reference Number: GEM/2025/B/6141789

Issuing Authority

This tender is issued by the Department of Military Affairs, under the Ministry of Defence. As a critical department, the Ministry of Defence aims to procure high-quality equipment for operational readiness.

Scope of Work and Objectives

The objective of this tender is to invite competitive bids for the supply of Line Interactive UPS with AVR (V2). The UPS units are specifically designed to ensure uninterrupted power supply, offering Automatic Voltage Regulation (AVR), making them essential for operational effectiveness in military applications. The total quantity required is nine (9) units, specifically tailored to meet military and governmental standards for reliability and safety.

Eligibility Criteria

Bidders must meet strict eligibility criteria to participate in this tender:

• Must be a registered entity recognized by the relevant authorities.
• Compliance with local laws and regulations is a must.
• Previous supply experience of similar equipment will be an advantage.
• Organizations must also ensure adherence to relevant quality standards.

Technical Requirements

The UPS units should meet the following technical specifications:

• Capacity must cater to the critical load requirements of military operations.
• Required features include LCD display, surge protection, and smart management capabilities.
• Products must comply with industry standards for safety and efficiency.
• Technical data sheets and certificates must accompany bid submissions to verify compliance.

Financial Requirements

Bidders should provide financial proposals, ensuring:

• Clear pricing details for each unit, including taxes.
• Any applicable discounts should be clearly mentioned.
• Proof of financial stability may be required, along with any relevant financial documents.

Document Submission Details

Interested bidders must submit their documents electronically through the designated procurement portal along with the specified financial proposals. All proposals should be formatted in PDF for clarity and ease of evaluation. Additional formats may be allowed, but PDF is preferred for document integrity.

Special Provisions

Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are included to foster inclusivity and provide an equal opportunity to smaller businesses in the realm of defense procurement. This may include:

• Relaxed eligibility criteria.
• Special consideration in the evaluation process to encourage participation.

Evaluation Process

The bid evaluation will follow a two-step process:

1. Technical proposal evaluation to ensure fulfillment of requirements.
2. Financial proposal scrutiny evaluated based on pricing and overall value. Compliance with any government policies regarding local content and procurement will also be assessed.

Delivery Locations

Successful bidders must ensure timely delivery of goods to designated military bases or approved locations as specified in the purchase agreement, ensuring they are equipped with the necessary logistics support for transportation.

Contact Information

For inquiries regarding this tender, bidders are advised to reach out through the official channels provided on the procurement portal. Specific contact information has not been disclosed, but interested parties can receive guidance through the platform.