Tender Title: Refined Sunflower Oil (V2) (Defence)

Reference Number: GEM/2025/B/6160831

Issuing Authority

The tender for the procurement of Refined Sunflower Oil (V2) is issued by the Department of Military Affairs under the Ministry of Defence. This department facilitates various procurement processes to support military operations and ensure the supply of essential goods and services.

Scope of Work and Objectives

The primary objective of this tender is to acquire 12,200 units of Refined Sunflower Oil (V2) specifically designed for defence applications. The supplied oil will be crucial in meeting the dietary needs of military personnel and ensuring the operational efficiency of various defence establishments. Bidders are expected to provide high-quality products complying with all specified standards.

Eligibility Criteria

To participate in this tender, bidders must adhere to the following eligibility requirements:

• Be a registered supplier in accordance with the relevant industry standards.
• Provide adequate proof of previous experience in supplying edible oils or similar products to government or military entities.
• Adhere to quality standards and regulations set by the Ministry of Defence.

Technical Requirements

Bidders are required to submit products that meet the following technical specifications:

• The Refined Sunflower Oil must comply with national and international quality standards.
• Each batch of oil must be accompanied by a certificate of analysis confirming quality parameters.
• The product must be packaged and labeled in accordance with safety and labeling regulations applicable for edible oils.

Financial Requirements

The following financial requirements must be fulfilled:

• Bidders must submit an Earnest Money Deposit (EMD) along with their proposal to demonstrate commitment to the tender process.
• Detailed cost breakdown should be provided, including unit price, total price for the specified quantity, and applicable taxes.

Document Submission Details

All documents pertinent to the tender application must be submitted electronically through the designated portal. Bidders must ensure that all submissions are complete and accurate to avoid disqualification. Each submission should include:

• A completed bid form.
• Proof of eligibility.
• Technical specifications.
• Financial proposal.

Special Provisions

This tender may have special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions include:

• Enhancement of bid scores for qualifying MSEs.
• Support for startups in terms of technical assistance and financial guidance.

Evaluation Process

The evaluation of submitted bids will follow a structured procedure. Bids will be assessed based on:

• Compliance with eligibility criteria.
• Quality and technical specifications of the offered product.
• Financial competitiveness.

Ultimately, the contract will be awarded to the bidder that meets the necessary criteria and provides the best value for the Ministry of Defence.

Delivery Locations

The successful bidder will be required to deliver Refined Sunflower Oil to specified locations as outlined in the bid documents. Timely and secure delivery is of utmost importance to ensure operational readiness.

Contact Information

For further inquiries regarding this tender, potential bidders are encouraged to refer to contact details provided in the tender documentation available through the official procurement portals.

By addressing all criteria with precision and aligning offerings with the requirements outlined, interested parties can enhance their chances of successfully bidding for this vital procurement.