Department of Military Affairs Tender by Indian Army (GEM/2025/B/6137391)

Tender Title: Supply and Installation of Various Mechanical Components
Tender Reference Number: GEM/2025/B/6137391
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs invites bids for the supply of essential mechanical components, specifically designed for military applications. This tender encompasses various items, including but not limited to, Clutch Assembly 260 Dia, Thermostat, Rubber Hose Crackcase to Oil Cooler, Pressure Cap Radiator, Vane Pump, and Hose Coolant Tube to Pipe. The overarching objective of this tender is to procure high-quality, durable components to enhance vehicle reliability and operational efficiency.

Scope of Work and Objectives

The primary objective is to ensure the timely supply of the designated mechanical components, which are crucial for maintenance and operational readiness. The successful bidder must demonstrate the capability to deliver six units of each component as specified in the tender documents. The scope includes:

• Engineering support and guidance on installation
• Quality assurance and compliance with military standards
• Delivery to specified military locations

Eligibility Criteria

Eligible bidders must meet the following requirements:

• Must be a registered legal entity capable of delivering the specified components
• Previous experience in supplying similar mechanical components to governmental or military organizations is preferred
• Compliance with applicable legal and regulatory frameworks
• Financial stability to undertake the obligations outlined in the tender

Technical Requirements

Bidders must adhere to the technical specifications detailed in the accompanying tender documents. Each component should conform to military standards for quality and reliability. The testing criteria for the mechanical components will be clearly defined, ensuring they meet the performance benchmarks during installation.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal detailing the cost of each component along with any associated taxes and additional charges. Strong emphasis will be placed on transparency, and bidders must have a valid Earnest Money Deposit (EMD) as specified in the tender documents to participate.

Document Submission Details

All required documentation should be submitted electronically through the designated platform outlined in the tender package. Bidders must ensure that all documents are formatted appropriately and submitted within the specified submission methods.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering provisions to enhance their engagement in governmental contracts. This aligns with India’s initiative to promote local content and procurement, which supports the Make in India movement.

Evaluation Process

The evaluation will be based on multiple criteria, including:

• Compliance with technical specifications
• Pricing competitiveness
• Delivery timelines
• Bidder qualifications and experience

Once the evaluation is complete, successful bidders will be notified as per the stipulated process mentioned in the tender documentation.

Delivery Locations

Delivery of the components will be made to designated military installations, as identified by the Department of Military Affairs during the bid process. Details on exact locations will be provided in the finalized contract with the selected vendor.

Contact Information

For any queries related to this tender, bidders are encouraged to contact the designated offices of the Department of Military Affairs, ensuring all communication is professional and adhered to the guidelines provided in the documentation.