Tender Title: Hiring of Special Purpose Mining or Earth Moving Machines and Cranes (Shift Based) - As Per Buyer's Requirement
Tender Reference Number: GEM/2025/B/6102236
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender invites bids for the hiring of special purpose mining or earth-moving machines and cranes, specifically designed for shift-based operations as per the detailed requirements of the buyer. The primary objective is to ensure the provision of highly efficient machinery that meets operational demands while adhering to safety and compliance standards.
Eligibility Criteria
Eligible bidders must be registered entities with the required capabilities to fulfill the scope outlined in this tender. The selection will be based on the bidders' experience in providing specialized machinery, financial stability, and adherence to quality and compliance standards. Relevant certifications should also be submitted to demonstrate eligibility.
Technical Requirements
Bidders must provide machines that meet specified technical standards including but not limited to functionality, efficiency, and safety. Detailed specifications will be provided in the tender documents. Bidders are required to ensure that all equipment is maintained and operated according to industry standards.
Financial Requirements
Bidders are required to demonstrate financial capability to carry out the contract. This will include providing evidence of financial statements, proof of previous contracts of similar nature, and compliance with all tax obligations.
Document Submission Details
All documentation must be submitted electronically through the designated procurement platform. Bidders should ensure all proposals are complete, including technical and financial documents. The submission must include a cover letter highlighting the bidder's qualifications and experience.
Special Provisions
There are specific considerations for Micro, Small, and Medium Enterprises (MSEs) as well as startups, which may include exemptions on certain financial criteria or additional points during the evaluation process. These provisions aim to encourage participation from a diverse range of suppliers.
Evaluation Process
Bids will be evaluated based on a combination of technical capability and financial proposals. The evaluation criteria will include quality of service, capability of machinery, compliance with technical specifications, and financial offer. Bidders must achieve a minimum score in the technical evaluation to qualify for financial examination.
Delivery Locations
The hired machines will need to be delivered to designated sites as outlined by the buyer in the tender specifications. Bidders should be prepared to discuss logistics and transportation during the evaluation phase.
Contact Information
For more details or queries, bidders are encouraged to contact the tendering authority directly through the official procurement platform. All relevant contact details will be provided alongside the tender for further assistance.
This comprehensive description provides all necessary details for potential bidders to make informed submissions. Interested parties are encouraged to closely review the tender documents and adhere to the stipulated guidelines for a successful application.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a proven record in supplying mining or earth-moving machinery, adherence to quality standards, and proper licensing. Bidders must also demonstrate financial stability and submit relevant certifications.
The technical specifications require that all machinery provided must be operationally efficient and comply with industry safety standards. Detailed specifications will include operational weight, power output, and safety features, ensuring suitability for described tasks.
The financial requirements entail demonstrating financial capability through relevant statements and past project finance. Payment terms typically require progress payments based on milestones which will be detailed in the final contract.
Bids must be submitted electronically via the designated procurement platform. Accepted document formats usually include PDF for technical and financial proposals. Bidders should check the submission guidelines for any specific format requirements.
MSEs enjoy several benefits, including potential financial exemptions on certain criteria and additional evaluation points. This initiative supports inclusivity and encourages small firms to compete effectively, adhering to the goals of the ‘Make in India’ initiative.
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