Tender Title: Toner Cartridges for Office Use

Reference Number: 68679356

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Toner Cartridges for Office Use tender is now open for bids, seeking suppliers for a variety of toner cartridges and consumables essential for office printers. The Ministry of Defence is inviting eligible bidders to participate in this procurement opportunity, reflecting the authority's commitment to maintaining operational efficiency through high-quality printer consumables.

Scope of Work and Objectives

The primary objective of this tender is to secure a reliable supply of toner cartridges and associated consumables necessary for day-to-day office operations. The total quantity required is 328 units, which includes cartridges specified for several commonly used printer brands, such as HP, Brother, and Toshiba. The successful bidder will ensure timely delivery, product quality, and compliance with the technical specifications outlined in the tender documents.

Eligibility Criteria

Interested bidders must meet the following eligibility criteria:

• The bidder should be a registered entity with valid business licenses.
• Previous experience in supplying printer consumables to government departments or comparable organizations is highly preferred.
• Compliance with the necessary quality and technical standards specified in the tender documents.

Technical Requirements

Bidders must adhere to specific technical requirements, which include:

• Providing cartridges that are compatible with mentioned printer models such as HP 802, Brother D60, Sharp MX 237, and others.
• Ensuring that all products meet industry standards for performance and reliability.
• Providing documentation that certifies the authenticity and quality of the cartridges supplied.

Financial Requirements

The financial proposals should include:

• A detailed price breakdown for the specified cartridges.
• Compliance with payment terms and any associated costs, including taxes and delivery fees.
• Submission of an Earnest Money Deposit (EMD), as specified in the tender documentation.

Document Submission Details

All bids must be submitted electronically via the specified government procurement portal. Bidders are required to provide:

• Technical and financial proposals in the prescribed format.
• Supporting documents including registration certificates, quality assurance certifications, and compliance documentation.
• Any mandatory forms as per the tender stipulations.

Special Provisions

This tender includes provisions that may benefit Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs may receive preference during the evaluation process, promoting participation from smaller suppliers and fostering a competitive environment.

Evaluation Process

The evaluation of bids will be conducted based on:

• Compliance with the technical specifications.
• Financial soundness and competitiveness of the bid.
• Business reputation and prior experience in similar work.

Delivery Locations

The delivery of toner cartridges will be required at specified locations within the jurisdiction of the Ministry of Defence, as detailed in the submitted bids.

Contact Information

For further concerns or clarifications regarding this tender, interested bidders should refer to the official procurement portal for contact details and support, ensuring that all queries are addressed comprehensively without any misleading information.

This comprehensive procurement opportunity aims to uphold the efficiency of office printing operations within the Defense Ministry, and all eligible entities are encouraged to submit their bids in accordance with the outlined guidelines.