Tender Title: Bus Hiring Service - Short Term - Local; 25-27; Non Deluxe (NDX); 50
Tender Reference Number: GEM/2025/B/6173774
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs under the Ministry of Defence is seeking proposals for hiring bus services for short-term local transportation. This tender aims to streamline the provision of transportation for personnel and equipment, ensuring reliability and safety in travel arrangements. The selected service provider will be responsible for providing non-deluxe buses that meet the specific needs of the military and governmental transport requirements.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility requirements:
- The bidder must be a registered entity compliant with local government regulations.
- Experience in providing bus hiring services for governmental or military departments is highly desirable.
- Providers must demonstrate a solid financial standing and operational capability.
Technical Requirements
The technical requirements for this tender include:
- Provision of buses that have a minimum seating capacity of 50 passengers.
- Vehicles must comply with all relevant safety and regulatory standards applicable within local jurisdictions.
- Each bus should be equipped with functioning air conditioning, comfortable seating, and necessary safety features such as seat belts and emergency exits.
Financial Requirements
Bidders must provide evidence of their financial capability through:
- A valid financial statement from the last fiscal year.
- Proof of adequate insurance coverage for the fleet to be utilized.
Document Submission Details
All documentation must be submitted in a clear and organized format. Bidders are required to present:
- Company registration documents.
- Tax compliance certificates.
- Financial statements.
- Technical specifications and compliance documents for the fleet proposed for the contract.
Special Provisions
This tender encourages Micro, Small, and Medium Enterprises (MSEs) and startups by providing benefits such as potential price preferences and technical assistance in compliance with government policies aimed at promoting local businesses.
Evaluation Process
Proposals will undergo a thorough evaluation process that includes:
- Compliance with technical specifications.
- Financial viability assessment.
- Overall bid completeness and responsiveness to tender requirements.
The evaluation criteria will prioritize bidders who demonstrate strong technical capacity and a proven track record in similar services.
Delivery Locations
Services are required to be delivered across various military installations specified by the Ministry of Defence. Bidders must be prepared to meet the transportation needs across these diverse locations.
Contact Information
For further inquiries regarding this tender, interested bidders can reach out to the Department of Military Affairs. Ensure to include relevant details in your inquiry to facilitate a prompt response.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with local government regulations. Bidders should also have prior experience in providing bus hiring services to governmental or military departments. Additionally, proof of solid financial standing and operational capabilities is necessary for successfully bidding.
To comply with the tender’s requirements, bidders must submit several required certificates, including company registration documents, tax compliance certificates, and financial statements from the last fiscal year. These documents should ideally demonstrate the bidder’s capability and compliance with local laws.
The registration process for submitting a bid involves ensuring that your company is properly registered as a legal entity and then preparing the necessary documentation outlined in the tender description. Bidders must provide validated documents showcasing their business compliance, financial standing, and any other relevant certifications before submitting their proposal.
Bidders will be required to furnish a performance security as part of the bid submission. This security is a financial guarantee that ensures the successful bidder will perform the contract as stipulated. The specifics regarding the amount and form of this security will be detailed in the tender documents.
Participating Micro, Small, and Medium Enterprises (MSEs) can expect several advantages when applying for this tender. These benefits may include price preferences over larger corporations, assistance in navigating the bidding process, and additional resources aimed at ensuring compliance with government policies designed to support local businesses and promote the ethos of ‘Make in India’.
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