Tender Title: Supply and Maintenance of Clutch Magnetic and Related Components
Reference Number: GEM/2025/B/6162049
Issuing Authority/Department
This tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply and maintenance of various clutch magnetic components and their related parts. This includes the provision of high-quality items as specified in the tender documentation to fulfill the operational needs of military applications. Suppliers are expected to ensure timely delivery, high standards of quality, and responsive maintenance support during the contract term.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity with the relevant authorities in India.
- Proven experience in supplying similar parts and components to government or military sectors.
- Adherence to all legal and regulatory norms applicable in the procurement process.
Technical Requirements
Bidders must meet specific technical requirements that include:
- Comprehensive specifications detailing the components being offered.
- Compliance with prescribed quality standards and testing protocols that align with military specifications.
- Availability of support services for maintenance and technical assistance post-delivery.
Financial Requirements
Financial requirements for this tender involve:
- Submission of a Earnest Money Deposit (EMD) as indicated in the detailed tender documentation.
- Providing evidence of financial stability and capability to perform under the terms of the contract.
- Adherence to specified payment terms for the procurement of goods and services.
Document Submission Details
All required documents, including technical specifications, financial statements, and compliance certificates, must be submitted in the specified format indicated in the tender documentation. It’s crucial for bidders to ensure timely and complete submission to avoid disqualification.
Special Provisions
The tender includes special provisions to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. MSEs are encouraged to participate, offering them a fair chance to secure government contracts as part of fostering entrepreneurship.
Evaluation Process
Bids will be evaluated on a clear and transparent basis, focusing on:
- Technical compliance with specifications.
- Financial quotes and overall pricing strategies.
- Past performance and experience metrics.
The evaluation process aims to select vendors capable of delivering high-quality products and services within stipulated timelines.
Delivery Locations
The delivery of all components is expected to be completed at designated military procurement centers as specified in the tender documentation. Those locations typically encompass major military bases and facilities to ensure accessibility and rapid deployment.
Contact Information
For further inquiries, potential bidders are encouraged to refer to the official contact information provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity within India, possessing valid certifications for similar supply works, and adherence to governmental policies. Bidders must also demonstrate adequate experience in supplying components related to military applications.
Bidders must present necessary certificates, including registration certificates, compliance documentation with quality standards, and financial statements. Compliance with ISO standards or equivalent certifications could also be required to ensure quality assurance.
The registration process typically requires filling out a submission form alongside necessary documentation, including identity proof, business incorporation proof, and relevant past contracts for similar supplies. Bidders should follow the guidelines specified in the tender documentation.
Bidders must ensure that all submitted documents comply with the accepted document formats as outlined in the tender guidelines. Typically, formats such as PDF, DOCX, or XLSX are acceptable but should be confirmed through the official tender documentation.
The performance security requirements for this tender mandate the submission of a financial guarantee to ensure fulfillment of contract terms. Bidders must provide details of the performance security bond, which serves to protect the interests of the Department of Military Affairs in case of non-compliance.
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