Tender Title: Repair and Overhauling Service for Mahindra Jeep
Tender Reference Number: GEM/2025/B/6161043
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Repair and Overhauling Service tender invites qualified bidders to submit proposals for the repair of Mahindra Jeep vehicles. This service is critical for maintaining the operational readiness of military and defense vehicles and ensuring they remain in top functioning condition.
Scope of Work and Objectives
The primary objective of this tender is to obtain comprehensive repair and overhauling services for Mahindra Jeeps. The awarded contractor will be responsible for:
- Conducting thorough inspections to assess the condition of vehicles
- Performing necessary repairs, replacements, and overhauls as specified
- Providing documentation and reports post-service detailing the work conducted
- Ensuring adherence to safety and operational standards throughout the repair process
Eligibility Criteria
Bidders must fulfill specific eligibility requirements to qualify for this tender, including:
- Being a registered entity with the appropriate business licenses
- Demonstrating relevant experience in the repair and maintenance of similar vehicles
- Having qualified personnel with the necessary technical skills
Technical Requirements
Bidders must comply with the following technical specifications:
- Ability to source genuine parts for Mahindra Jeeps
- Capability to provide a work warranty post-repair
- Use of industry-standard practices and equipment to ensure service quality
Financial Requirements
Bidders need to demonstrate financial stability and sufficient resources to undertake the project. A detailed financial proposal must be included, outlining costs and payment structures.
Document Submission Details
All proposals must be submitted in accordance with the guidelines set forth in the tender document. Documents should include:
- A cover letter
- Proof of eligibility and experience
- Detailed financial proposal
- Technical capability statements
Submissions must be submitted electronically or as per the specified medium in the tender document.
Special Provisions
The Department of Military Affairs encourages participation from Micro, Small, and Medium Enterprises (MSEs), as well as startups. Provisions may include financial incentives or relaxed eligibility criteria to support these entities in their participation.
Evaluation Process
The evaluation of proposals will be based on:
- Compliance with eligibility criteria
- Quality and depth of the technical proposal
- Financial competitiveness of bids
- Capacity to meet delivery timelines and service quality
Delivery Locations
Services will primarily be rendered at Buyer Premises and Service Provider Premises, as specified in the contract. It is essential for bidders to account for logistical considerations in their proposals.
Contact Information
For further inquiries regarding the tender, bidders are encouraged to refer to the official communication channels provided in the tender documentation.
In summary, this Repair and Overhauling Service tender represents a significant opportunity for capable service providers within the automotive repair industry to contribute to the maintenance of critical military assets.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in the repair of similar vehicles, and having qualified personnel to manage the technical aspects of the work. It’s essential for bidders to demonstrate their capability to comply with the technical specifications outlined in the tender to be considered.
Bidders must provide a valid business registration certificate, evidence of past contract experiences, and any relevant technical certifications. Documentation must showcase the ability to meet industry standards in the repair and servicing of Mahindra Jeeps.
To register for this tender, interested parties must follow the submission process outlined in the tender document. It includes preparing the required documents, completing the registration form if necessary, and compiling all necessary certifications to comply with compliance requirements before submission.
Acceptable document formats for submission typically include PDF, Word, and any specific formats defined in the tender guidelines. Bidders should ensure that all files are accessible and compliant with the submission standards mentioned in the document.
The evaluation process will be structured and based on key criteria, including compliance with eligibility requirements, the quality of the technical proposal, and the financial competitiveness of the offer. Bidders will be notified of the evaluation results once the process is complete, along with any opportunities for feedback on their submissions.
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