Tender Title: Security Camera
Tender Reference Number: GEM/2025/B/6186087

Issuing Authority/Department:
This tender is issued by the Department of Military Affairs, under the Ministry of Defence. The authority is responsible for procurement activities related to security and surveillance equipment aimed at enhancing military operations and public safety.

Scope of Work and Objectives

The main objective of this tender is to procure a range of security equipment, specifically focusing on Security Camera systems. The scope includes, but is not limited to, the supply of high-quality products like Digital Video Recorders (DVRs), HDD disks, DVR racks, power supplies, KVM switches, and associated wiring (including Cat 6 wire). The successful vendor(s) will be expected to provide these items to improve security measures at various military installations.

Eligibility Criteria

To be eligible, bidders must meet the following criteria:

• Must be a registered entity in accordance with local business regulations.
• Proven experience in supplying security equipment similar to the scope of this tender.
• Compliance with specified technical standards for all products.
• Financial viability and capacity to handle the outlined volume of goods.

Technical Requirements

Bidders must adhere to the technical specifications outlined in the tender documentation. Key requirements include, but are not limited to:

• Digital Video Recorders should support a minimum of 8 channels.
• Security Cameras must be capable of high-definition recording.
• Products should come with a standard warranty of at least 12 months.
• Compliance with local and international quality standards must be ensured.

Financial Requirements

Bid submissions must provide a detailed breakdown of pricing which includes:

• Product prices.
• Any additional charges such as installation and shipping.
• Payment terms including advance payment, milestones, and final payment conditions.

Document Submission Details

All required documents must be submitted electronically through the appropriate platform specified in the tender announcement. The list of required documents generally includes:

• Company registration certificate.
• Technical and financial proposals.
• Certificates proving previous experience in similar contracts.
• Warranty and support documentation.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits for these businesses may include:

• Simplified bidding processes.
• Potential for preference in evaluation scores.
• Support in fulfilling compliance and technical requirements.

Evaluation Process

Evaluations will be conducted based on a combination of technical and financial assessments. Criteria include:

• Alignment with technical specifications.
• Price competitiveness.
• History of previous contracts and delivery performance.

Delivery Locations

The delivery of all items will be made to designated military locations as specified in the scope of work. Vendors should include logistics and transportation details in their bids.

Contact Information

While specific contact details are not provided here, bidders are encouraged to consult the official tender documentation for any inquiries related to this tender. This may include questions regarding submission processes, technical specifications, or additional clarifications necessary for bid preparation.

Additional Information

Bidders should maintain adherence to the format and requirements stipulated in the tender documentation to avoid disqualification. It is essential to thoroughly review all sections of the tender to ensure compliance and enhance the chances of successful bid submission.